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About the Role

The Assistant Manager shall coordinate and supervise company secretarial services to clients, ensure the quality of work, and run board meetings, including preparation of minutes. The role involves working closely with the team on daily activities for all company secretarial related matters, including company formation, maintaining governance structures, completing statutory filings, and non-statutory and compliance related matters. Experience in trust administration, including the maintenance of registers, distributions, and trustee resolutions, would be viewed favorably.

Responsibilities

Assist in managing company registers, preparing and lodging ASIC forms, drafting resolutions and other statutory documents, monitoring ASIC debt status and ensuring compliance with corporate governance standards.
Coordinate and lodge forms with ASIC for changes of company details, ensuring timely and accurate submissions.
Prepare and organize meeting packs for board meetings and committees, ensuring consistency, clarity, and high-quality materials.
Provide excellent services to clients by addressing their inquiries promptly and professionally.
Oversee all requested tasks and be responsible for a portfolio of clients, handling a wide range of company secretarial related duties including incorporation and deregistration of companies, preparation of minutes, resolutions and attending client meetings, updating and maintaining statutory filings and corporate records, and changes in shareholdings and directorships.
Assist in managing trust registers and drafting trustee resolutions.
Provide advisory service to clients on company secretarial matters.
Handle non-statutory matters such as due diligence on clients and opening of bank accounts.
Ensure timely billing of accounts through correct time writing and support cash collection.
Gather the necessary KYC documents for internal onboarding processes and periodic reviews.
Assist in the periodic compliance review of companies and trusts, ensuring adherence to all relevant frameworks and regulatory requirements.
Monitor the overall set-up/acceptance process of new clients.
Actively monitor transactions of the companies in the portfolio.
Monitor and ensure progress of internal compliance obligations of the team to be reported to local/group compliance on a regular basis.
Ensure compliance with up-to-date legal and regulatory standards.
Supervise, guide, and support the team to provide professional company secretarial services to clients.
Enhance the company secretarial practical skills in the team.
Provide technical training and share knowledge to team members.

Requirements

Minimum 5 years of relevant experience in a similar position, preferably in a legal, corporate secretarial or financial services environment.
Solid client-facing experience and experience on attending board meetings in person and preparing board minutes.

Skills

Strong communication skills
Ability to manage multiple tasks efficiently and within deadlines
Excellent time management skills
Attention to detail
Ability to prioritize and execute tasks effectively
Ability to work independently to manage company registers, prepare documentation, and liaise with regulatory bodies.

Location

Sydney

Work Type

Hybrid

Experience Level

Minimum 5 years of relevant experience

Education Level

Qualification in Corporate Governance or diploma/degree in related disciplines (law, accounting, business and finance)
Practicing Chartered Secretary qualification with ICSA would be a plus

Benefits

Annual leave
Tuition reimbursement
Referral bonuses

About the Company

CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide.
We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues.
We are the business behind business.®
CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.
CSC colleagues have global career opportunities and excellent benefits, including annual success-sharing bonuses or commission plans based on individual performance.
At CSC®, we’re always looking ahead, finding ways to innovate, challenge the status quo, and anticipate the needs of our clients.
We exceed expectations by adapting client ambitions and goals as our own.
This Fierce Client Spirit has helped us adapt and create solutions that have enabled businesses to run smoother and smarter for more than 125 years.
It’s also the reason we’re the trusted partner of many of the world’s most successful organizations.
CSC is committed to attracting, developing, and retaining talented people whose values align with ours.
We empower our colleagues to bring the right solutions to market to meet client demand.
That’s why we are the leading provider of business administration and compliance solutions.
CSC is a great place to work with smart and dedicated people.
We have won several employer recognition awards, including Top Workplace USA, Great Places to Work India, and Built In’s Best Places to Work.
We offer fulfilling work and career opportunities.
Most positions are filled with internal moves and employee referrals.
Employees are eligible for Success Sharing, bonuses, or commission plans based on role and individual performance.
CSC offers a competitive and comprehensive benefits package that includes annual leave, tuition reimbursement, referral bonuses, and more.
As business needs allow, CSC offers hybrid or remote work schedules in alignment with local regulations.

Equal Opportunity

We offer a range of support to colleagues with disabilities, ensuring people have the necessary resources to thrive in their roles.
We encourage candidates to work closely with our talent acquisition partners to convey their specific needs.
Our commitment to accessibility reflects our broader dedication to diversity and belonging,