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About the Role

NRDC is seeking a Senior Administrative Coordinator to support the International Department’s Strategy, Planning, and Operations team in Washington, DC. This role provides essential administrative and logistical support, including budget, contracting, invoicing, expense reporting, and travel planning, to the Managing Director of the Global Division and the Africa Initiative team. The ideal candidate is self-motivated, organized, and comfortable working independently in a fast-paced, international environment.

Responsibilities

Serve as a critical member of the SP&O team by providing administrative and logistical support to assigned teams.
Provide budgeting and accounting support, including processing invoices (including in foreign currencies), maintaining contracts and financial records from domestic and international vendors, preparing reports, and tracking spend.
Manage contract submission and facilitate institutional processes for contract approval and vendor set-up.
Manage centralized electronic filing systems and databases for budget tracking, contracts, invoices, and other team files.
Schedule calendar appointments and meetings.
Draft, edit, format, or proofread materials, correspondence, or reports.
Create and submit expense reports on behalf of assigned team members and provide instruction on proper coding and submission.
Book travel and plan associated logistics, including for international travel.
Schedule, organize, prepare for, and follow-up on assigned meetings, including planning logistics, preparing materials, taking and synthesizing notes, and sending out action items.
Assist with event planning and management, including working with external parties, scheduling, arranging catering, printing, materials preparation, and liaising with Workplace Strategy.
Provide support to ensure effective communication, collaboration, and information-sharing within the department and with external institutional partners.
Lead logistics and administrative workstreams, including event and meeting planning, and oversight of expense tracking for both project codes and grant codes and re-classification of expenses.
Work with internal subject matter experts or points of contact to coordinate deliverables, materials, or document submission.

Requirements

High School Diploma or GED.
3-5 years of relevant work experience.
Experience working with international partners and organizations is strongly desired.
Proficiency in written and spoken French is desired but not required.
Experience coordinating event logistics.
Commitment to NRDC’s mission, values, and DEI principles.
Competence with and commitment to diversity and inclusion.
Demonstrated ability to perform or quickly learn new tasks, systems, and technology.
Ability to prioritize and efficiently execute multiple tasks, follow institutional procedures, and work independently with strong attention to detail.
Excellent written and verbal communication skills, including working cross-culturally and across time zones and geographies.
Strong problem-solving skills.
Excellent editing, research, and data synthesis skills, including proficiency with synthesizing and producing meeting minutes as necessary.
Willingness and flexibility to work paid overtime, when needed.
Orientation towards working with a broad range of people on different projects.
Strict adherence to confidentiality requirements and discretion with sensitive information.
Proficiency with Microsoft Office (Word, Excel, Outlook).
Ability to learn accounting and finance systems, as well as relevant NRDC specific software and platforms.
Proficiency in digital tools to support international collaboration, information sharing, efficiency, and project management (e.g. Asana, Canva, Mail Merge, Sharepoint).
Ability to travel as needed to NRDC U.S. based offices with the possibility of occasional international travel.

Skills

Budgeting and accounting support
Contract processing and maintenance
Invoice processing (including foreign currencies)
Financial record keeping
Expense reporting
Travel planning and logistics
Event planning and management
Calendar management
Meeting scheduling and coordination
Note-taking and synthesis
Electronic filing systems management
Database management
Written and verbal communication
Cross-cultural communication
Problem-solving
Editing
Research
Data synthesis
Microsoft Office Suite (Word, Excel, Outlook)
Accounting and finance systems
Digital collaboration tools (Asana, Canva, Mail Merge, Sharepoint)

Location

Washington, DC

Work Type

Hybrid

Experience Level

3-5 years of relevant work experience
Senior

Education Level

High School Diploma or GED

Salary/Compensations

$63,000 to $73,000

Benefits

Competitive salaries
Excellent benefits
Supportive working environment

About the Company

NRDC (the Natural Resources Defense Council) works to safeguard the Earth, its people, its plants and animals, and the natural systems on which all life depends.
NRDC combines the power of more than 3 million members and online activists with the expertise of some 800 policy advocates, lawyers, scientists, and communication experts to confront the climate crisis, protect nature, ensure the rights of all people to clean air, clean water, and healthy communities.
As an international nonprofit environmental organization, NRDC is working to address the world’s most urgent environmental challenges, and advance innovative, science-based, and enforceable solutions.
Since our founding in 1970, NRDC has helped craft and deliver many of America’s foundational environmental laws, including the Clean Air Act, Clean Water Act and Safe Drinking Water Act.
Today, we continue to lead in advancing and defending strong environmental protections at the local, state, federal and international levels, as well as through the marketplace.
Our team works across the United States and around the world, from offices in Chicago, Los Angeles, New York City, San Francisco, and Washington, D.C., as well as in Beijing, and New Delhi (a subsidiary of NRDC India Pvt. Ltd.).
Supported by our members and online activists, NRDC is driving impactful solutions that confront the climate crisis, defend nature and safeguard public health across Asia, Africa, and the Americas.
At NRDC, we believe lasting change happens when people bring their talent, passion, and expertise together for a common purpose: to build a cleaner, healthier, and more resilient world.
Learn more at nrdc.org

Equal Opportunity

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace.
We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.