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About the Role
Performs a wide range of functional and administrative support to an executive member, their management team, and staff within the Learning, Talent, and Organizational Development (LTOD) department. This role involves executing routine tasks with some deviation from standard practice under general supervision.
Responsibilities
- Manages complex calendars and coordinates meetings and speaking engagements with relevant stakeholders.
- Drafts and edits routine correspondence, reports, and forms, and handles incoming and outgoing correspondence.
- Prepares executive-level presentation materials, meeting minutes, status updates, and action items for internal and external meetings.
- Makes travel arrangements, prepares itineraries, and processes travel expense reports.
- Creates, runs, and maintains various reports, including technology roadmap updates, and performs mid-level data analysis.
- Supports the Human Resources leadership team with agendas, team meetings, and on-site activities and programs.
- Collaborates with management to identify improvements to administrative processes and best practices for efficiency and effectiveness.
- Demonstrates FINRA’s values and collaborates to further FINRA’s mission of investor protection and market integrity.
Requirements
- High school diploma and a minimum of eight (8) years of related administrative or operational experience.
- Experience providing administrative or operational support to a senior executive.
- Proficiency in Microsoft applications and desktop applications, with the ability to navigate multiple applications and systems.
- Strong verbal and written communication skills.
- Strong interpersonal and organizational skills.
- Ability to accurately facilitate the timely execution of assignments.
- Ability to work with sensitive and confidential information.
- Ability to multi-task and work independently.
- Must execute FINRA’s Employee Confidentiality and Invention Assignment Agreement without qualification or modification.
- Must comply with the company’s policy on nepotism.
- Must comply with FINRA’s Code of Conduct regarding investments and financial disclosures, including disclosing all brokerage accounts and authorizing duplicate statements.
- Must dispose of any security issued by a company on FINRA’s Prohibited Company List or obtain a written waiver by the start date.
- Must maintain securities accounts at firms that provide an electronic feed (e-feed) to FINRA and move accounts within three months of employment if necessary.
Skills
- Microsoft applications
- Desktop applications
- Verbal communication
- Written communication
- Interpersonal skills
- Organizational skills
- Multi-tasking
- Independent work
Location
- Hybrid
Work Type
- Hybrid
- Full-time
Experience Level
- Experienced
- 8+ years
Education Level
- High school diploma
Salary/Compensations
- CO/FL/TX: Minimum Hourly Rate $30.22, Maximum Hourly Rate $53.57
- IL/PA: Minimum Hourly Rate $33.42, Maximum Hourly Rate $58.90
- MA/MD/VA/Washington, DC: Minimum Hourly Rate $34.75, Maximum Hourly Rate $61.50
- NY/NJ: Minimum Hourly Rate $34.75, Maximum Hourly Rate $64.27
Benefits
- Discretionary bonus
- Overtime pay
- Comprehensive health insurance
- Dental insurance
- Vision insurance
- Basic life insurance
- Accidental death and dismemberment insurance
- Supplemental life insurance
- Spouse/domestic partner and dependent life insurance
- Spouse/domestic partner and dependent accidental death and dismemberment insurance
- Short-term disability insurance
- Long-term disability insurance
- Long-term care insurance
- Business travel accident insurance
- Disability insurance
- Legal insurance
- Immediate participation and vesting in a 401(k) plan with company match
- Eligibility for additional FINRA-funded retirement contribution
- Tuition reimbursement
- Commuter benefits
- Adoption assistance
- Backup family care
- Surrogacy benefits
- Employee assistance programs
- Wellness programs
- 15 days of paid time off
- 5 personal days
- 9 sick days
- 2 volunteer service days
- Military leave
- Jury duty leave
- Bereavement leave
- Voting and election official leave
- Care of a family member leave (available after 90 days of employment)
- Childbirth and parental leave (available after 90 days of employment)
- Nine paid holidays
About the Company
- FINRA is a securities regulator.
- FINRA's mission is investor protection and market integrity.
Equal Opportunity
- All qualified applicants receive consideration for employment without regard to any legally protected category, including race, color, age, national origin, ethnicity, religion, disability, genetic information, military or veteran status, sex, or any other status or classification protected by state or local law.
- FINRA abides by the requirements of 41 CFR 60-741.5(a), prohibiting discrimination against qualified individuals with disabilities and requiring affirmative action.
- FINRA abides by the requirements of 41 CFR 60-300.5(a), prohibiting discrimination against qualified protected veterans and requiring affirmative action.