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About the Role
This position provides clerical and administrative support to the Executive Assistant/Office Manager, serving as the first point of contact for clients and guests while keeping daily office operations running smoothly.
Responsibilities
- Greet and welcome guests and assist office visitors in a professional and friendly manner
- Answer, screen, and route calls on a multi-line phone system; direct incoming correspondence
- Process daily mail, faxes, shipments, and checks (incoming and outgoing)
- Perform data entry and handle scanning, copying, printing, binding, and filing of documents
- Monitor and maintain the cleanliness and readiness of the reception area and conference rooms
- Maintain office and breakroom supplies
- Support all organizational departments collaboratively on miscellaneous projects as needed
Requirements
- High School diploma or equivalent
- 1–2 years of secretarial, clerical, or administrative experience in a professional office setting
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
- Excellent verbal and written communication skills with the ability to present information to managers, clients, and the public
- Highly organized multi-tasker with critical attention to detail and ability to prioritize time-sensitive assignments
- Ability to maintain confidential information and work independently and under pressure
- Self-motivated, resourceful, and cooperative — comfortable taking direction and adapting to dynamic processes
- Confidence and professional demeanor to interact with all levels of the organization
Skills
- Microsoft Office Suite (Outlook, Word, Excel)
- Verbal communication
- Written communication
- Organization
- Multi-tasking
- Attention to detail
- Time management
- Confidentiality
- Independent work
- Working under pressure
- Self-motivation
- Resourcefulness
- Cooperation
- Adaptability
- Professional demeanor
Location
- Austin, TX
Work Type
- On-Site
- Full-Time
Experience Level
- 1-2 years of relevant experience
Education Level
- High school or equivalent
Salary/Compensations
- $25 per hour
- 6% discretionary bonus
Benefits
- Medical insurance
- Vision insurance
- Dental insurance
- 401(k) plus match
- Company Paid STD
- Life Insurance
- Parental leave
- 2 weeks of vacation
- Sick leave
- Personal days
- Floating holiday’s
About the Company
- HUB is a global insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services.
- We lead our communities with integrity, driven to make things better, both now and in the future. We serve, inspire, and thrive while maintaining an entrepreneurial spirit. We innovate, collaborate, and achieve success together, focused on the tomorrows for all.
Equal Opportunity
- HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
- E-Verify Program