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About the Role

Island Records is seeking an Administrative Assistant to support the EVP, Marketing & Business Development and multiple members of the marketing team. The ideal candidate possesses superior attention to detail, strong organizational skills, and the ability to manage multiple critical requests under tight deadlines. Discretion, professionalism, efficiency, and a 'can-do' attitude are essential for this role.

Responsibilities

Handle general administrative duties including maintaining calendars, scheduling meetings, booking travel, submitting expense reports, and taking notes.
Assist in all areas of the marketing department including product management, tour marketing, advertising, and branding.
Manage all back-end processes for marketing projects, including processing POs, invoices, and agreements.
Establish and maintain relationships with artists, artist management, and internal teams.
Create and update artist one-sheets, marketing plans, and pitch decks using PowerPoint, Keynote, and Google Slides.
Manage all artist asset folders and facilitate asset creation with the content team.
Coordinate artist promo itineraries and book artist travel.
Plan and execute special events.
Handle marketing-related invoices and manage the overall marketing budget using Excel and Google Sheets.
Work with production to schedule releases.

Requirements

Bachelor's Degree preferred.
1 year of experience as an Administrative Assistant, receptionist, and/or previous intern experience preferred.
1 year of experience booking travel and calendar management preferred.
Passion for music discovery and the creative process.
In touch with current trends, artists, and digital media.
Ability to interact comfortably and effectively with employees of the company at all levels, including Senior Management.
Ability to interact comfortably and effectively with external partners and clients.
High attention to detail, excellent follow-through, problem-solving, and organizational skills.
Self-motivated, proactive, and resourceful.
Flexible – able to adjust to changing priorities and multi-task.
Excellent customer service skills.
Excellent time management skills.
Excellent written and verbal communication.
Strong proficiency and working knowledge of Microsoft Office Products.
Proficiency in creative programs such as Adobe Creative Suite, Keynote, etc.

Skills

Microsoft Office Products
PowerPoint
Keynote
Google Slides
Excel
Google Sheets
Adobe Creative Suite

Location

Remote

Work Type

Full-time

Experience Level

1 year

Education Level

Bachelor's Degree

Salary/Compensations

$40,520-$45,000

Benefits

Comprehensive medical, dental, and vision coverage
100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of contributions, plus an additional UMG contribution
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent

About the Company

Universal Music Group is the world’s leading music company.
We are committed to artistry, innovation, and entrepreneurship.
We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries.
We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day.

Equal Opportunity

Universal Music Group is an Equal Opportunity Employer.
We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.
Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.