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About the Role

The Executive Assistant to the Chief Facilities Officer and Chief Security Officer will perform a wide variety of administrative activities while also secondarily supporting 2 other Senior Vice Presidents. This role ensures all matters are handled in a timely and professional manner, is resourceful in a fast-paced environment, and handles sensitive and confidential information. The Executive Assistant will interact with employees at all levels of the organization as well as external contacts and will make decisions with minimal guidance. The work is performed primarily in-person and may involve 0-15% travel.

Responsibilities

Provide administrative support to (2) Primary leaders and (2) additional SVPs.
Manage calendar, scheduling meetings, appointments, and travel itineraries.
Prioritize and review daily schedules to ensure efficiency.
Make travel arrangements, including booking flights, accommodations, and transportation.
Prepare travel and expense reports.
Serve as a primary point of contact for internal and external stakeholders, screening and managing communications.
Create and manage executive-level PowerPoint presentations and other communications materials.
Schedule, prepare materials and meeting minutes for, and attend meetings.
Secure conference rooms, ensure Audio Visual needs are addressed, and handle catering for meetings with external guests.
Submit guest registration requests, greet, and announce all external meeting attendees and incoming visitors.
Manage the guest invitation process for large-scale NBA events and act as the contact for registering staff for events.
Handle special requests as directed.
Leverage AI and automation tools to streamline administrative tasks.
Coordinate department meetings and orders for special events and off-sites.
Manage the departments’ corporate purchase card.

Requirements

5+ years previous experience supporting Executive(s) in a fast-paced, corporate setting.
Able to handle sensitive and confidential information with the highest level of discretion and integrity.
Proven experience as an executive assistant in a similar administrative role.
Strong interpersonal skills and ability to effectively communicate across all levels of an organization.
Exceptional organization and multitasking abilities.
Ability to work independently, prioritize tasks, and meet deadlines.
Discretion and a high level of confidentiality.
Advanced aptitude with all Microsoft Office applications including Word, Excel and PowerPoint.
Experience with calendar management tools.
Creative problem-solving skills and is proactive in identifying ways to improve outcomes.
Strong attention to detail.
Comfortable receiving feedback and can adjust approach accordingly.
Operates with the highest level of personal integrity and ethics.
Performs independent project-based work with little supervision.
Ability to manage multiple projects at the same time with varying deadlines.
Track record of successfully working as part of a team, in a fast-paced office.

Skills

Microsoft Office Suite (Word, Excel, PowerPoint)
Calendar management tools
AI and automation tools

Location

Remote (1 day per week)
New York
New Jersey

Work Type

In-person
Remote

Experience Level

5+ years

Education Level

College degree with foundation in Business Administration or related field preferred.

Salary/Compensations

$100,000-$115,000

Benefits

Annual discretionary performance bonus
Medical insurance
Dental insurance
Vision insurance
Life/AD&D insurance
Short- and long-term disability insurance
Fertility and family-forming assistance
Wellbeing allowance
Educational assistance
Mental health coaching/therapy
Tax advantaged accounts (HSA, healthcare/dependent care FSAs)
401(k) retirement plan
Paid time off (vacation, sick time, personal days)

About the Company

The National Basketball Association (NBA) is a global sports and media organization with the mission to inspire and connect people everywhere through the power of basketball.
The NBA operates five professional sports leagues: the NBA, WNBA, NBA G League, NBA 2K League and Basketball Africa League.
The NBA has a major international presence with games and programming available in 214 countries and territories in 60 languages.
NBA rosters feature international players from numerous countries.
NBA Digital's assets include NBA TV, NBA.com, the NBA App and NBA League Pass.
The NBA has one of the largest social media communities in the world.
NBA Cares is the NBA's global social responsibility platform, partnering with community-based organizations to address important social issues.

Equal Opportunity

We Consider Applicants For All Positions On The Basis Of Merit, Qualifications And Business Needs, And Without Regard To Race, Color, National Origin, Religion, Sex, Gender Identity, Age, Disability, Alienage Or Citizenship Status, Ancestry, Marital Status, Creed, Genetic Predisposition Or Carrier Status, Sexual Orientation, Veteran Status, Familial Status, Status As A Victim Of Domestic Violence Or Any Other Status Or Characteristic Protected By Applicable Federal, State, Or Local Law.
The NBA is committed to providing a safe and healthy workplace. Any individual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for individuals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.