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About the Role

SOM is seeking a dedicated professional to support project teams by managing administrative tasks, including proposal drafting, accounting reports, marketing efforts, and client meeting coordination. This role is crucial for ensuring smooth project execution and compliance.

Responsibilities

• Draft fee proposals, project memos, correspondence, contracts, and schedules for professional services.
• Generate project accounting and labor reports.
• Prepare marketing-related efforts.
• Schedule client meetings and record meeting minutes for review by Project Manager.
• Prepare appropriate billings to ensure payment compliance, set up projects in accounting systems, and maintain work plans in Vision for review with Project Manager and Project Accountant.
• Maintain records of certificates of insurance, internally and externally.
• Facilitate progress action items during CD, tender, and CA phases.
• Maintain, review, update, and archive project data across various platforms including hard copy, network drives, Google drives, Salesforce, and OpenAsset.
• Identify, organize, and implement administrative projects independently in accordance with deadlines.
• Maintain multiple schedules, both individual and project-specific.
• Perform various support duties, including completion of expense reports, time cards, and team travel arrangements.

Requirements

• Minimum 2 years of professional work experience in an office environment, working with and as part of a team.
• Strong proofreading skills.
• Exceptional written and communication skills.
• A proven work ethic and the ability to anticipate needs, service clients, initiate decisions, and coordinate the activities of others.
• Prior financial, accounting, or bookkeeping experience.
• Portfolios must be submitted for all design and project management positions.

Skills

• Strong command of Google Workspace
• Strong command of Microsoft programs, especially Word and Excel
• Strong command of Salesforce

Location

• Remote
• Hybrid

Work Type

• Hybrid/Flexible schedules

Experience Level

• Minimum 2 years

Education Level

• Bachelor’s degree desirable

Salary/Compensations

• $70,000 to $80,000

Benefits

• Medical, dental, vision, disability, and life & accident insurance
• 401K matching, pre-tax spending accounts, and employee discount programs
• Hybrid/Flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program
• Reimbursement for professional licenses, associated renewals, and exam fees
• Specialized in-house career development

About the Company

• SOM is a collective committed to shaping a better future for clients, communities, and the planet.
• We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with the resources and diversity of a global firm.
• We value excellence, innovation, integrity, inclusivity, and collaboration.
• Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm.
• You’ll collaborate with industry experts on exciting and transformative architecture, engineering, and planning projects.
• We believe an inclusive environment improves our teams, our firm, and our communities.
• We are passionate about Diversity, Equity, and Inclusion.
• Our DEI Action Plan was created to bring meaningful change to our profession.
• For more about SOM: www.som.com

Equal Opportunity

• We are proud to be an equal opportunity and affirmative action employer.
• Visit this page to learn more about SOM's employment policy as well as additional information such as a privacy notice for California residents and how to apply offline.