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About the Role

The Assistant Director, Event Management & Championships contributes to the Internal Operations team by managing events, football game operations, NCAA and conference championships, scheduling, game contracts, and camps. This role involves independent and collaborative work on athletic events and initiatives, requiring professional communication with various stakeholders.

Responsibilities

• Serve as the primary event manager for assigned sports.
• Coordinate with visiting teams, game officials, facilities staff, and event support staff for assigned athletic events.
• Prepare and distribute game notes, visiting team information, officials’ information, operational timelines, and other event-related materials.
• Coordinate event setup and breakdown, including signage, credentials, field/court setup, locker rooms, officials’ areas, and hospitality.
• Collaborate with key internal and external constituents for the operation of home intercollegiate athletic events.
• Serve as a liaison with athletic communications, marketing, ticketing, facilities, and other support units for assigned events.
• Serve as the secondary event manager for events as required.
• Lead the preparation and management of the master sports calendar for the athletic department, including the execution of required game contracts.
• Assist with the assignment of game officials and the processing of related invoices and payments.
• Assist in the management and oversight of third-party contractors hired to support home competitions.
• Assist with post-event follow-up, including incident reporting, vendor feedback, invoices, and operational improvements.
• Assist in the planning and execution of neutral-site competitions, including Army-Navy Football and Bowl Games.
• Assist in the planning and execution of outside user events (i.e., concerts, graduation, professional team visits).
• Assist the Assistant Athletic Director, Event Management & Championships with football gameday operations, including stadium operations, traffic, parking, shuttles, golf carts, signage, and coordination with support units.
• Assist with the preparation and execution of football gameday timelines, staffing plans, operational checklists, and postgame follow-up.
• Lead the planning and execution of NCAA and conference championships.
• Assist with championship manuals, bid materials, facility walkthroughs, staffing plans, parking plans, team packets, credentials, hospitality, signage, and NCAA/conference requirements.
• Coordinate with conference and NCAA representatives, participating teams, officials, and internal departments to support successful championship operations.
• Collaborate with key internal and external constituents for the operation of championship events.
• Assist in ongoing and future strategic initiatives in support of internal operations.
• Communicate with internal and external stakeholders to ensure the success of assigned initiatives.
• Other duties as assigned.

Requirements

• Bachelor’s degree or equivalent combination of experience and education.
• 2 years of relevant work/ graduate program/ internship/ volunteer experience within an intercollegiate athletics department or professional team.
• Excellent organizational, written, and oral communication skills.
• Demonstrated project and event planning and execution experience.
• Able to build and maintain relationships.
• Demonstrated initiative, well-developed problem-solving skills.
• Ability to assess, prioritize and execute an array of important tasks around shared priorities.
• Advanced skills using a variety of Microsoft Office products.
• Demonstrate good judgment and ability to respond quickly and deal successfully under pressure in an open and public environment.
• Commitment to compliance with campus, conference and NCAA rules and policies.
• Leads by example with high personal expectations, character, and appropriate advocacy for AWPAA’s interests.
• Able to work nights, weekends, and holidays with some travel.
• Must be eligible to work in the United States of America, without sponsorship.
• Must be eligible to work on a military installation, including a willingness to submit to a background screen.
• Must possess a valid driver’s license.

Skills

• Event Management
• Game Operations
• Championship Planning
• Scheduling
• Game Contracts
• Microsoft Office Suite
• Communication Skills
• Organizational Skills
• Project Management
• Problem-Solving

Location

• West Point, NY

Work Type

• Full-time
• Onsite

Experience Level

• 2 years relevant experience

Education Level

• Bachelor's degree

Salary/Compensations

• $62,400.00

About the Company

• USMA is renowned as the world’s preeminent leadership development institution, located on the banks of the Hudson River in West Point, NY. Its mission is to build, educate, train, and inspire the Corps of Cadets to be commissioned leaders of character committed to the Army Values and ready for a lifetime of service to the Army and Nation.
• This position will be housed within the AWPAA, a non-profit corporation organized to manage and support the 30 intercollegiate athletic programs at the Academy. The AWPAA mission is to recruit, educate, train and inspire leaders of character who are committed to the Army Values through an extraordinary NCAA Division I athletic experience.

Equal Opportunity

• AWPAA is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.
• Applicant qualifications are considered without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.