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About the Role

Studio in a School seeks an experienced, enthusiastic, and collaborative professional with an interest in arts administration to join our team. The Associate Manager will oversee, coordinate, and support the operations and project management of multiple internship programs, focusing on systems management, workflow planning, and cross-team coordination to ensure smooth and efficient planning and support of the team to meet all deliverables and deadlines. This role serves as a vital link from program strategy to execution by infusing consistency, accountability, and organization across all program components.

Responsibilities

Lead coordination of activities across multiple BAI: College programs in 7+ cities.
Develop, monitor, and maintain program workplans, calendars, timelines, and trackers for all phases of the program cycle.
Coordinate planning for and completion of project milestones in collaboration with Bloomberg Arts Internship: College team members.
Report on progress, blockers, and upcoming priorities to keep the team informed and aligned.
Develop strategies and utilize project management tools to improve communication, accountability, and monitoring for efficiency and quality.
Support internal HR and compliance processes, such as ensuring required documents are submitted, employment standards are met, and participants are eligible to work.
Assist in approving timesheet entries for interns and instructors; ensure timely review and approval.
Coordinate and execute contract agreements for consultants and seasonal staff.
Support timely review, approval, and processing of invoices, check requests, and program-related expenses.
Manage supply orders and vendor relationships for program materials and logistics.
Contribute to budget tracking and documentation as assigned.
Collaborate with Studio staff and program partners to support data collection and documentation.
Manage data collection related to applicant tracking and program evaluation.
Manage program attendance, assignment completion, and engagement metrics for cohort tracking and evaluation.
Maintain accurate records for worksites, organizational partners, vendors, schools, and students; update contact lists and workplans regularly.
Ensure consistent follow-up and documentation of activities and attendance.
Lead scheduling, coordination, and day-of logistics for program meetings, trainings, orientations, and evaluations.
Lead operational planning for key events such as orientations, Kickoffs and Closings in multiple cities, professional development Cohort Days.
Contribute to smooth intern selection and seasonal staff/partner hiring processes.
Other responsibilities as assigned.

Requirements

Bachelor’s degree in arts administration, education, nonprofit management, or a related field.
2+ years of experience with project management, preferably in arts education.
Adept at cross team collaboration.
Passionate about workforce development.
Commitment to the mission of Studio in a School.
Excellent organizational skills, including the ability to set priorities and manage projects simultaneously, oversee and track work details and respond flexibly to changes.
Strong work ethic with an appreciation for deadlines; adherence to project plans and following through.
Self-motivation, assertiveness, positive demeanor, and willingness to work in a collaborative team environment.
Excellent written and verbal communication skills.
Fully available to support programs and events outside of regular work hours, such as weekends and evenings.
Must be able to travel within NYC.
Must be able to travel to cities outside of NYC, as needed (no more than 15% of time).
Must be able to work May through August during peak program operations.

Skills

Project management
Arts education
Cross-team collaboration
Workforce development
Proficiency using project management or workflow software (e.g., Salesforce, ADP, Asana, Airtable, Google Workspace, Microsoft Planner, Monday.com, or Trello)
Organizational skills
Project management
Work detail tracking
Flexibility
Strong work ethic
Deadline adherence
Self-motivation
Assertiveness
Positive demeanor
Collaboration
Written communication
Verbal communication

Location

New York, NY

Work Type

Full-time
Exempt
Non-union
Hybrid

Experience Level

2+ years of experience

Education Level

Bachelor’s degree

Salary/Compensations

$64,000-$69,500

Benefits

Generous paid time off
Medical/Dental/Vision/Life Insurance/Disability Insurance
Pre-tax Flexible Spending Accounts (FSAs) and Commuter Benefits
403b Retirement Plan
Aflac supplemental benefits
Employee Assistance Program (EAP)

About the Company

Studio in a School fosters the creative and intellectual development of young people through quality visual arts programs, directed by professional Artist Instructors, arts and cultural internships, and apprentice-based learning in the arts.
The organization also collaborates with and develops the capacity of classroom teachers, school leadership, and others who provide or support arts programming and creative development for young people both in and outside of schools.
The Bloomberg Arts Internship: College program is an extension of the BAI summer high school internship, administered by Studio in a School and in partnership with Arts for Learning Maryland, EdVestors in Boston, Greater Philadelphia Cultural Alliance, Sitar Arts Center in Washington, DC., Culture Source in Detroit, and Kid Smart in New Orleans.
This program is supported by Bloomberg Philanthropies.
In this nine-week summer internship program, interns gain valuable career development experience at arts and cultural partners, as well as professional development training from Studio in a School staff and other experts in the field of arts administration.

Equal Opportunity

Studio in a School is an equal opportunity employer and seeks to hire staff members who reflect the diversity of the communities we serve.
All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law.
All are encouraged to apply.