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About the Role

Provides dedicated administrative support to the FFHSJ Corporate & Tax Practice Group Center (PGC) attorneys on a designated schedule. Collaborates with other Legal Executive Assistants (LEAs) and Business Services staff to ensure all attorneys in the PGC/cluster are properly supported.

Responsibilities

• Manage calendars, including meetings, appointments, filing deadlines, and client-related activities.
• Provide telephone support by screening calls and relaying messages accurately.
• Coordinate travel arrangements and prepare itineraries.
• Enter attorney time using InTapp before the weekly deadline and monitor/move time attributed to suspense matters.
• Submit attorney expenses and invoices through Emburse (Chrome River).
• Process legal documents and general correspondence, including drafting basic documents for attorney review.
• Proofread materials for formatting, spelling, and grammar.
• Handle client billing, including preparing correspondence and editing bills.
• Monitor, review, and route incoming mail, flagging urgent matters.
• Schedule in-person conference room meetings and arrange refreshments and A/V equipment.
• Schedule virtual meetings using Microsoft Teams and other Firm software.
• Coordinate package deliveries and document preparation with relevant departments.
• Request visitor clearance with Lobby Security.
• Monitor and manage Bar/CLE credits and dues.
• Enter activities and maintain contact information in InterAction/Outlook.
• Coordinate file management with the Records Department for physical and electronic files.
• Prepare conflicts checks and New Matter forms, Engagement Letters, etc.
• Perform occasional personal work.

Requirements

• At least four (4) years of experience in a similar position in a legal or corporate environment is required.

Skills

• Proven people management skills.
• High degree of integrity.
• Excellent customer service skills.
• Team player.
• Effective impartial management style.
• Strong verbal and written communication skills.
• Resourceful, organized, and proactive in a fast-paced environment.
• Excellent attention to detail.
• Excellent judgment and effective decision-making skills.
• Ability to work independently with tight deadlines.
• Ability to maintain the highest level of confidentiality.
• Calm and effective under pressure.
• Knowledge of Microsoft Office suite, Emburse (Chrome River), Intapp, Webex, Zoom, LoopUp, InterAction, 3E, Litera Compare, Tungsten Power PDF.
• Ability to learn new software and operating systems.

Location

• New York
• Washington, DC
• London
• Frankfurt
• Brussels

Work Type

• Full-time

Experience Level

• 4+ years

Education Level

• High school diploma required; college or business school preferred.

Salary/Compensations

• $55,000—$85,000 USD

Benefits

• Competitive compensation
• Comprehensive benefits package
• Comprehensive medical coverage
• Retirement plans
• Health and wellness initiatives

About the Company

• Fried Frank is a community of 800 lawyers and 500 business services professionals across New York, Washington, DC, London, Frankfurt, and Brussels.
• We advise leading corporations, investment funds, and financial institutions on high-stakes M&A, securities, regulatory matters, real estate, and litigation.
• Our culture is grounded in our core values — excellence, integrity and collaboration — and is designed to foster continuous learning, meaningful mentorship, and lasting professional growth.
• We are firmly committed to pro bono service and social justice, building on a proud legacy in civil rights.
• Our inclusive talent strategy is a core part of our broader talent management efforts and we remain steadfast in fostering a workplace where everyone has the opportunity to grow, thrive, and become their best professional and personal selves.
• Our business services professionals are integral to the firm’s success, driving innovation, operational excellence and exceptional client service across all areas of the firm.
• We offer competitive compensation and a comprehensive benefits package, including comprehensive medical coverage, retirement plans and health and wellness initiatives designed to support your personal and professional wellbeing.
• We welcome passionate, driven individuals to join us, and be part of a team where you’ll be supported, inspired and empowered to build an exceptional career.

Equal Opportunity

• Our inclusive talent strategy is a core part of our broader talent management efforts and we remain steadfast in fostering a workplace where everyone has the opportunity to grow, thrive, and become their best professional and personal selves.