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About the Role

Mercy Haven is seeking a Part-Time Afternoon Receptionist to assist the Office Manager with all office responsibilities, including set-up and breakdown of meeting spaces, greeting visitors, managing the front receptionist desk, and providing task support to all departments as needed. Join a mission-driven organization dedicated to providing homes and services to diverse populations in crisis.

Responsibilities

• Greet guests and staff warmly while ensuring an efficient reception experience.
• Answer phones promptly and handle public inquiries accurately.
• Document all calls and visitors appropriately, referring calls to the right contacts when needed.
• Support staff with office systems, procedures, and correspondence.
• Organize office routines and assist with tasks like mail distribution and scheduling.
• Help create a welcoming environment for meetings, guests, and staff.
• Manage residential applications, files, intake data, and ensure record accuracy at admission and discharge.
• Assist with reports and accountability documents for funding sources.
• Maintain the office calendar, reserve meeting rooms, and update staff contact/travel records.
• Send birthday cards, inspection notices, and maintain up-to-date staff information.
• Perform all other duties, as assigned.

Requirements

• High School Diploma or Equivalent
• Proficient with Microsoft Office Suite
• Experience working in an office setting and knowledge of office practices
• Experience with printers, copiers, postage machine, and office equipment
• Able to work in a fast-paced environment and act with a sense of urgency
• Ability to remain stationary for long periods, move intermittently, reach overhead, push or pull 15-20 pounds, perform repetitive wrist/finger movements, and read/write reports and use a computer daily.

Skills

• Microsoft Office Suite proficiency
• Office equipment operation (printers, copiers, postage machine)
• Customer service
• Communication
• Organization
• Time management

Location

• Islip Terrace, NY

Work Type

• Part-Time
• Afternoons

Experience Level

• Office experience

Education Level

• High School Diploma or Equivalent

Salary/Compensations

• $19.00 an hour

Benefits

• Excellent benefits package

About the Company

• Mercy Haven is dedicated to providing homes and services to diverse populations in crisis, including those living with mental illness, homeless families, veterans, domestic violence victims and the elderly.
• Recognized as a Newsday Top Workplace on Long Island for three years.

Equal Opportunity

• Mercy Haven is committed to a policy of equal employment opportunity and will not discriminate against an applicant or employee on the basis of race, religion, genetic predisposition, creed, color, national origin, ancestry, sex, sexual orientation, age, marital status, veteran status, domestic violence victim status, disability or any other protected category under applicable law.