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About the Role

Provide dedicated support to the Investment Banking Technology team, ensuring smooth daily operations by overseeing complex calendars, coordinating extensive travel, preparing detailed expense reports, and offering both executive and personal support. This high-visibility role requires exceptional organizational skills, strong judgment, and the ability to manage a fast-paced and dynamic workload.

Responsibilities

• Manage senior executive members' calendars and oversee their timely responses to meeting invitations and requests.
• Plan and arrange travel itineraries, including flights, accommodation, and ground transportation.
• Proactively anticipate the needs of the senior executive, prioritizing tasks, and ensuring timely completion.
• Manage day-to-day administrative tasks, such as expenses, maintaining filing systems, ordering office supplies, managing annual leave records, distribution lists, and organization management.
• Manage and facilitate senior executive members' meetings.
• Prepare presentations and reports.
• Handle correspondence.
• Provide other administrative support as needed.

Requirements

• Perform prescribed activities in a timely manner and to a high standard, consistently driving continuous improvement.
• Requires in-depth technical knowledge and experience in their assigned area of expertise.
• Thorough understanding of the underlying principles and concepts within the area of expertise.
• Lead and supervise a team, guiding and supporting professional development, allocating work requirements, and coordinating team resources.
• Demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard.
• Develop technical expertise in work area, acting as an advisor where appropriate.
• Have an impact on the work of related teams within the area.
• Partner with other functions and business areas.
• Take responsibility for end results of a team’s operational processing and activities.
• Escalate breaches of policies/procedure appropriately.
• Take responsibility for embedding new policies/procedures adopted due to risk mitigation.
• Advise and influence decision making within own area of expertise.
• Take ownership for managing risk and strengthening controls in relation to the work owned or contributed to.
• Deliver work and areas of responsibility in line with relevant rules, regulations, and codes of conduct.
• Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organization's products, services, and processes within the function.
• Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organization's sub-function.
• Make evaluative judgments based on the analysis of factual information, paying attention to detail.
• Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
• Guide and persuade team members and communicate complex/sensitive information.
• Act as a contact point for stakeholders outside the immediate function, while building a network of contacts outside the team and external to the organization.
• Demonstrate the Barclays Values of Respect, Integrity, Service, Excellence, and Stewardship.
• Demonstrate the Barclays Mindset – to Empower, Challenge, and Drive.
• Manage calendars, schedule meetings, and prioritize the executive’s time.
• Coordinate travel and ensure adherence to T&E policies and Compliance approvals.
• Draft and edit emails, memos, reports, and presentations.
• Multi-task while simultaneously maintaining organized files.
• Flexibility for after-hours needs.
• Discretion with confidential information.
• Proactive problem solver with strong organizational skills.
• Familiarity with CRM.
• Flexible, adaptable, and team oriented.
• Risk and controls.
• Change and transformation.
• Business acumen.
• Strategic thinking.
• Digital and technology.
• Job-specific technical skills.

Skills

• Organizational skills
• Strong judgment
• Calendar management
• Meeting scheduling
• Time prioritization
• Travel coordination
• Expense reporting
• Presentation preparation
• Report preparation
• Correspondence handling
• Administrative support
• Filing systems management
• Office supply ordering
• Annual leave records management
• Distribution list management
• Organization management
• Meeting facilitation
• Risk and controls
• Change and transformation
• Business acumen
• Strategic thinking
• Digital and technology
• Job-specific technical skills
• Discretion with confidential information
• Proactive problem solving
• CRM familiarity
• Flexibility
• Adaptability
• Team orientation

Location

• San Francisco, CA

Work Type

• Onsite
• Full-time

Experience Level

• Experienced

Salary/Compensations

• $80,000
• $115,000

About the Company

• Barclays is seeking a highly motivated and experienced Executive Assistant to provide dedicated support to the Investment Banking Technology team.