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About the Role

Support the Legal Team with general administrative work, including corporate secretarial matters, legal research, updating precedent documents, and preparing for committee meetings. Assist with contract execution, manage the Legal Team inbox, and handle general office administration. Gain insightful legal experience in a fast-paced commercial environment.

Responsibilities

• Support the Legal Team with general administrative work
• Handle corporate secretarial matters
• Conduct legal research
• Update precedent documents, playbooks, and trackers
• Prepare for committee meetings and take minutes
• Support the execution of contracts
• Monitor and field queries sent to the Legal Team inbox
• Manage general office administration, including couriers and post
• Assist with intellectual property matters
• Assist with trade mark matters
• Assist with data privacy matters
• Review marketing copy and assets
• Draft and review legal letters and correspondence (e.g., termination letters, amendments, addendums)
• Draft and review non-disclosure agreements and other legal agreements (e.g., influencer contracts, Powers of Attorney, renewal contracts, statements of work)
• Draft terms and conditions for competitions, programmes, and promotions
• Assist lawyers with day-to-day matters and projects

Requirements

• Prior experience as a Paralegal or Legal Assistant in a similar role
• Outstanding communication skills
• Excellent knowledge of Microsoft Word, Excel, Teams, PowerPoint and Outlook, DocuSign, OneDrive and SharePoint
• Exemplary organisation skills with demonstrable aptitude for time-management and work prioritisation
• Excellent attention to detail
• A proactive, flexible, and can-do attitude
• Willingness to support multiple members of the Legal Team across a broad range of matters
• Ability to adapt to changing business priorities
• Comfortable taking ownership of administrative and coordination tasks
• Ability to escalate appropriately where legal input or supervision is required
• Highest levels of discretion, integrity, and appreciation of the sensitivity of matters dealt with by a Legal Team and within a high-profile organisation
• Experience and understanding of the urgency of legal and regulatory deadlines and their ramifications

Skills

• Corporate secretarial matters
• Legal research
• Document management
• Minute taking
• Contract execution
• Inbox management
• Office administration
• Intellectual property
• Trade marks
• Data privacy
• Marketing copy review
• Legal correspondence drafting
• Non-disclosure agreements
• Legal agreements
• Influencer contracts
• Powers of Attorney
• Renewal contracts
• Statements of work
• Terms and conditions drafting
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• Microsoft PowerPoint
• Microsoft Outlook
• DocuSign
• OneDrive
• SharePoint
• Time-management
• Work prioritisation
• Attention to detail
• Proactiveness
• Flexibility
• Ownership
• Discretion
• Integrity

Location

• Central London

Work Type

• Hybrid working
• Office based

Experience Level

• Prior experience as a Paralegal or Legal Assistant
• Experience working for an international retail business in its Legal Team
• Experience at a leading national or international law firm supporting fee earners
• Experience managing corporate secretarial matters
• Experience of dealing with trade mark matters, data privacy matters and templated legal agreements

Education Level

• Law degree or non-law degree and law conversion qualification from a top university
• Paralegal qualification from a recognised provider (e.g., CiLEX)

Benefits

• 25 days holiday (plus bank holidays)
• Additional day to celebrate your birthday
• Inclusive parental leave policy
• Pension
• Life assurance
• Medicash
• Employee Assist Programs
• Regular social connects with colleagues
• Dog friendly days and spaces
• Generous product discount and gifting

About the Company

• Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry.
• The company offers an easy-to-use, easy-to-choose, easy-to-gift range.
• Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.
• The company has experienced exceptional growth over the last 10 years.
• It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally.
• Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech.
• The company has an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic.
• The energy behind the brand is infectious.
• The company is looking for extraordinary talent who want to be part of its success and help drive its limitless ambitions.
• Charlotte Tilbury is a dynamic and fun place to work.
• The business drivers can change regularly, and employees are expected to work at a demanding and efficient pace.
• Charlotte Tilbury is a fast-paced and dynamic environment where nimble mindsets, striving to deliver the best and wanting to be part of a global #dreamteam are key.
• The company's mission is to empower everybody in the world to be the most beautiful version of themselves.
• The company celebrates and supports this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into its growing global workforce.

Equal Opportunity

• Charlotte Tilbury Beauty celebrates and supports diversity by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into its growing global workforce.