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About the Role

We are presently looking for an Executive Assistant and Transformation Program Manager. This is a permanent role, based in Sydney and will be reporting to the MD of Australasia. We are seeking an exceptional professional to partner directly with the Managing Director of Australasia while helping drive key business transformation initiatives across the region. This unique opportunity combines executive partnership with program management, enabling you to make a meaningful impact on leadership effectiveness, organizational alignment, and the successful delivery of strategic priorities. You will work closely with senior leaders across Australasia and APAC, coordinating critical activities that help the business operate with pace, discipline, and clarity.

Responsibilities

Manage priorities, schedules, meetings, travel, communications, and executive office activities.
Organize briefing materials, presentations, agendas, leadership communications, and meeting outputs to support decision-making.
Coordinate leadership team meetings, including business reviews, action tracking, governance processes, and follow-up activities.
Support the delivery of a major transformation program through milestone tracking, governance routines, reporting, and stakeholder coordination.
Work closely with Operations, Service, finance, HR, legal, EHS, sales, supply chain, and delivery teams to help drive execution and alignment.
Manage leadership events, employee engagement activities, executive visits, customer engagements, and strategic workshops.
Support initiatives through communication planning, stakeholder engagement, and adoption activities.
Deliver high-quality executive support while maintaining discretion, professionalism, and sound judgement.
Maintain governance structures, trackers, reporting processes, and progress updates for transformation activities.
Build strong relationships with leaders, regional stakeholders, executive assistants, customers, and external customers/partners.

Requirements

Having experience in executive support, change, project or program management.
Confident working with senior executives and leadership teams in a dynamic environment.
Exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities while maintaining a high standard of service.
Strong written and verbal communication, with the ability to tailor messages for different audiences.
A collaborative mindset with the ability to coordinate stakeholders across functions and geographies.
Curiosity, initiative, resilience, and a proactive approach to solving challenges.
Strong Microsoft 365 capability, attention to detail, and the ability to manage confidential information appropriately.

Location

Sydney NSW 2000, Australia

Work Type

Permanent
Full-time

Benefits

The opportunity to work directly with the Managing Director of Australasia and senior leadership teams.
Exposure to a significant multi-year business transformation program.
Broad visibility across multiple business functions and regional stakeholders.
Meaningful career development opportunities with exposure to leadership and future growth pathways.
A collaborative, inclusive environment where your contribution can directly influence business outcomes.
Opportunities, training, and resources that build leadership and capabilities in Sales, Field, Engineering and Major Projects.
Employee Scholar Program sponsoring colleagues to pursue degrees or certification programs.

About the Company

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company.
We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.
We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide.
We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.
When you join Otis, you become part of an innovative global industry leader with a resilient business model.
You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.
Today, our focus more than ever is on people.
As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do.
We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do.

Equal Opportunity

Otis is An Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law.
To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com.