Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

As the Office & Facilities Manager, you will play a key role in creating a welcoming, high-performing and values-led workplace experience across Australian Ethical’s office locations. You will oversee the day-to-day running of the Sydney office, coordinate workplace requirements across Melbourne and Brisbane and partner closely with People & Culture to bring our employee experience and culture to life.

Responsibilities

• Manage the day-to-day operation of the Sydney office and coordinate practical office requirements for our Melbourne and Brisbane offices
• Act as the main point of contact for workplace-related enquiries, resolving facilities and office issues in a timely and professional manner
• Manage office supplies, kitchen stock, workplace equipment, mail, couriers, meeting room set-up and general office presentation
• Coordinate catering and logistics for company and team events, including Thursday Socials, town halls, company days and end-of-year events
• Partner with Executive Assistants, People & Culture and key stakeholders to support Executive Leadership Team and Board meeting requirements
• Support WHS, emergency preparedness, building management and security requirements, including fire warden and first aider coordination
• Manage vendors, service agreements, office budgets, purchasing, catering spend and expense reconciliation
• Maintain and evolve the office operating guide, ensuring key processes, contacts and workplace procedures remain current and easy to follow
• Contribute to workplace improvement projects that enhance office functionality and experience
• Champion sustainability, employee experience and inclusion initiatives that support Australian Ethical’s values and B Corp commitments

Requirements

• 1+ years’ experience providing high-quality support in a professional office environment
• Strong planning, organisation and time management skills, with the ability to manage multiple priorities and stakeholders
• Excellent written and verbal communication skills, with the confidence to keep stakeholders informed and escalate issues appropriately
• A strong customer service orientation, with discretion, confidentiality and integrity
• Experience coordinating workplace events, including logistics, vendors, communications and stakeholder expectations
• Experience supporting workplace projects, such as office improvements, reconfigurations or relocations
• Intermediate proficiency with Microsoft 365; experience with Monday.com or similar project management tools would be advantageous
• WHS and fire warden training, or willingness to complete relevant workplace safety and building requirements
• Genuine interest and commitment to environmental and ethical issues
• Alignment with and demonstration of our values – Action, Authenticity, Empathy, Curiosity and Connection

Skills

• Microsoft 365
• Monday.com
• Project management
• WHS
• Fire warden training
• Customer service
• Communication
• Planning
• Organisation
• Time management

Location

• Sydney
• Melbourne
• Brisbane

Work Type

• Hybrid

Experience Level

• 1+ years

Salary/Compensations

• Competitive salary, including short-term and long-term incentives including access to an Employee Share Plan

Benefits

• Short-term and long-term incentives
• Employee Share Plan
• Hybrid work arrangements
• Wellbeing program
• 4 extra days of leave per year
• Birthday leave
• Purpose aligned volunteer days
• 20 days paid annual leave
• 3 paid days of annual leave between Christmas and New Year

About the Company

• Australian Ethical is one of Australia’s fastest-growing super fund and ethical investment managers.
• We are ASX-listed with over $13.5 billion in funds under management and offer a selection of award-winning managed funds and superannuation products.
• Our purpose is to invest for a better world, and we have been pioneers in this space for almost 40 years.
• For us, investing has two aims – generating solid financial returns and a positive impact for people, planet, and animals.
• At Australian Ethical, we prove that money can be a force for good.
• We do this by staying true to our purpose, which is embedded throughout our organisation and drives our everyday activities as a business, investor, brand, employer, and corporate citizen.
• We’re a registered B Corp and fully committed to an inclusive, equitable and forward-thinking workplace culture.

Equal Opportunity

• At Australian Ethical we embrace diversity in our people and thinking.
• We are committed to being an equal opportunities employer and never discriminate on the basis of race, religion, gender identity or expression, sexual orientation, age, marital or disability status.