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About the Role

Aird & Berlis LLP is seeking a Client Operations Coordinator with law firm experience. The ideal candidate will possess strong communication skills, attention to detail, and the ability to work independently and as part of a team. A strong work ethic, professionalism, and good judgment are essential.

Responsibilities

• Conduct database searches for new clients and matters, prepare and report findings to the initiating lawyer, and send firm-wide emails daily listing new conflict inquiries.
• Review engagement letters for compliance with firm policies.
• Open new clients and matters, ensuring firm requirements are met.
• Cross-train in departmental functions.
• Liaise with patent agents, lawyers, and assistants.
• Produce the highest quality of work.
• Be accountable for all assigned work.
• Take initiative.
• Maintain confidentiality.

Requirements

• Minimum of 1 year of experience as a conflict administrator, legal assistant, or law clerk.
• Previous administrative work experience relating to patent, accounting, and/or billing functions is an asset.
• Experience in a legal or professional services setting is strongly preferred.
• Ability to handle time pressure situations and the stress of multiple demands.

Skills

• Microsoft 365 suite of applications
• Experience with Aderant or Elite accounting software is preferred
• Problem-solving ability
• Strong interpersonal skills
• Organization
• Attention to detail

Location

• Toronto
• Vancouver

Work Type

• Full-time

Experience Level

• 1+ years

Salary/Compensations

• $50,000 - $58,000 annually

Benefits

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• Mentor program
• Wellness programs

About the Company

• Aird & Berlis LLP is a prominent Canadian business law firm located in Toronto and Vancouver.
• The firm has over 250 lawyers, business advisors, and patent agents serving clients across Canada and globally.
• The firm is committed to fostering a professional, supportive, and diverse environment where members feel valued, respected, and supported.
• It is a mid-sized firm with a family feel.

Equal Opportunity

• Aird & Berlis LLP is committed to providing equal access to employment.
• If accommodation is required, please contact ckelly@airdberlis.com and accessibility support will be provided.