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About the Role
Manage key processes and administrative activities across people operations, organizational excellence, and office management. Coordinate hiring, onboarding, and performance review processes, manage team events, and oversee day-to-day office operations. Ensure clarity, structure, and strong communication in all people, business process, and office-related activities.
Responsibilities
- Support system administration and tool management, including Wrenly.
- Track and manage team inventory and office supplies.
- Order drinks, snacks, and office supplies to ensure the office is well-stocked.
- Manage the team birthday calendar and other recurring organizational tasks.
- Handle administrative and compliance basics, including vacation tracking and time off requests.
- Provide administrative support to the People & Business Process Manager.
- Support the onboarding process for new hires.
- Support the organization and execution of team events.
- Plan, run, and evaluate internal surveys and act on findings.
Requirements
- Completed studies in business administration, quality management, psychology, human resources, or a related field, OR completed vocational training as a management assistant.
- Strong organizational skills with attention to detail and the ability to manage multiple tasks concurrently.
- Proactive mindset with the ability to take ownership of recurring processes and small projects.
- Excellent communication skills in both German and English.
- Interest in people operations, office management, organizational development, operational excellence, and team dynamics.
- Strong interpersonal skills and confidence in engaging with various stakeholders, including leadership.
- Solution-oriented approach with the ability to ask relevant questions and drive progress.
- Availability of a minimum of 20 hours per week.
- Motivation to work in a dynamic, fast-paced environment.
Skills
- System administration
- Tool management
- Inventory management
- Office supply management
- Calendar management
- Administrative support
- Onboarding support
- Event organization
- Survey administration
- German language proficiency
- English language proficiency
- Organizational skills
- Attention to detail
- Task management
- Proactive mindset
- Ownership
- Communication skills
- Interpersonal skills
- Stakeholder engagement
- Solution-oriented approach
Location
- Berlin Mitte
Work Type
- Hybrid working mode
- Remote policy
Experience Level
- Entry-level to Mid-level
Education Level
- Business administration degree
- Quality management degree
- Psychology degree
- Human resources degree
- Related field degree
- Vocational training as a management assistant
Salary/Compensations
- Transparent and competitive compensation
Benefits
- Digital environment with international projects
- Space to learn and grow
- Hybrid working mode with a tailored remote policy
- Great office space in Berlin Mitte with top-tier equipment
- Monthly team cooking
- Regular events and offsites
- 30 days of yearly holiday
About the Company
- Founded with the mission to build the next generation of logistic experiences driven by technology.
- Focuses on the Logistics and eCommerce sector.
- Operates with an entrepreneurial approach, starting with user needs.
- Positioned between corporate and startup environments, leveraging benefits from both.
- Comprises different project teams acting as startups with business responsibility.
- Part of GLS IT Services GmbH.
Equal Opportunity
- GLS/NXT is an equal opportunity employer, which means we do not discriminate on the basis of race, colour, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression.
- We celebrate diversity and are committed to creating an inclusive environment for all employees.