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About the Role

This position is responsible for the development of our talent pool, as well as the sourcing and deployment of personnel on projects that require specialized labor. The role will handle all administrative details associated with each deployment and strive to ensure both the customer and the talent a rewarding experience.

Responsibilities

• Lead admin for vendors, clients, and all outside partners
• Exercise knowledge of production to work with the client and the Production Services team to best determine the role needed for a project
• Create and submit detailed labor estimates based on the client’s requirements; Negotiate rates with the crew to work within the budget
• Provide the salesperson/ project manager with totals of labor costs when necessary and provide finalized show billing
• Contact Managers and lead personnel for their availability and pre-confirm; utilize, if available, client-preferred crew lists and fill in any gaps in the crew with the most qualified employees available; Send out crew confirmation to crew members secured for each event.
• Key point of contact for Production Services department crew confirmations, crew issues, verifying requirements for each day, confirming availability of crew, and changes in staff size as necessary
• Onboard new talent into Salesforce and HRIS platforms to ensure a contract profile is completed and all pay-related and confidentiality documents are delivered and signed
• Collect and correlate all required onboarding paperwork, safety, and work certificates and input them into the platform as necessary
• Request POs for labor invoices and once approved submit to AP for payment; Submit credit card reconciliation travel reports, expense reports, and per diems to Accounting
• Process timecards and create PO's for crew members on production deployments; Invoice Production Services clients
• Books travel for Production Services personnel as needed on each job

Requirements

• Undergraduate degree in Film Production or Media, or equivalent combination of education and work experience
• 2+ years of on set Production Experience
• 2+ years of experience supporting Labor Staffing in an entertainment environment.
• Ability to multitask effectively; ability to understand and utilize complex payroll information.
• Exceptional customer and verbal and written communication skills
• Knowledge or experience with negotiation
• Proficient in full Microsoft Office suite (Outlook, Excel, Word, SharePoint); Ability to learn proprietary software
• Working knowledge of union and non-union staffing and accounting payroll practices and procedures
• Leadership experience and strong experience working in a team environment
• Exceptional organization and planning skills
• High level of accountability, professionalism, solid work ethic, and emotional intelligence
• Ability to perform in events of changing priorities and ambiguity
• Experience working in a Windows / MAC OS environment
• Ability to occasionally travel
• Prolonged standing, walking for the length of the work shift
• Sitting and standing work at a computer, requiring frequent use of computer monitors
• Manual dexterity and mobility
• Frequent reaching, bending, kneeling, and crouching
• Occasionally remove or replace supplies or equipment weighing up to 25 lbs. from locations at or above shoulder level

Skills

• Production knowledge
• Strong communication skills
• Personnel coordination
• Policy guideline adherence
• Microsoft Office Suite proficiency
• Ability to learn proprietary software
• Negotiation skills
• Organization and planning skills
• Accountability
• Professionalism
• Work ethic
• Emotional intelligence
• Multitasking
• Understanding complex payroll information

Location

• New York

Work Type

• Full-time
• On-site

Experience Level

• 2+ years of on set Production Experience
• 2+ years of experience supporting Labor Staffing in an entertainment environment.

Education Level

• Undergraduate degree in Film Production or Media, or equivalent combination of education and work experience

Salary/Compensations

• 55K - 60K

Benefits

• Competitive salary
• Incentive bonus
• Healthcare (with dental and vision)
• 401k
• Flexible spending accounts
• Pre-tax commuter benefits
• Supplemental insurance
• Discounted gym memberships
• Paid time off
• Sick leave
• Holidays

About the Company

• AbelCine is a full-service equipment and technology provider to the broadcast, production, and new media industries.
• We offer sales, finance, training, rental, and tech services to our professional customer base with offices in New York, Chicago, and Los Angeles.

Equal Opportunity

• AbelCine embraces diversity and equal opportunity.
• We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
• We believe the more inclusive we are, the better our company will be.