Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

As a Casual Workplace Coordinator at JLL, you will be the crucial link between clients, service providers, and internal teams, ensuring seamless facility operations. You will provide high-level support to the Facilities Management team, maintaining excellent service standards in administrative and operational tasks. Your role involves proactively managing daily operations, overseeing vendor performance, and ensuring client workplaces are safe, productive, and welcoming.

Responsibilities

• Deliver superior customer service by responding to on-site client needs.
• Manage vendor and subcontractor performance through regular inspections.
• Maintain strong relationships with building occupants.
• Coordinate conference room bookings, prepare meeting spaces, and arrange catering.
• Process weekly consumables orders while maintaining accurate inventory and facilities management records.
• Oversee site cleanliness standards by directing cleaning staff and conducting regular inspections.
• Organize specialty cleaning services and ensure spaces remain welcoming and productive.
• Support financial processes by assisting with accurate and timely completion of invoicing, purchase orders, and budget tracking.
• Provide administrative support for security clearance processes, working with the Contract Administrator to ensure compliance and timely renewals.
• Assist with health and safety procedures, risk management programs, and incident reporting.
• Ensure compliance with JLL's business conduct guidelines across all facility operations.

Requirements

• Proven experience in property, facilities, or project management fields.
• Demonstrated knowledge of technical services and building operations.
• Strong proficiency in English communication.
• Advanced skills in Microsoft Excel, including data analysis and financial tracking.
• Excellent organizational skills with the ability to manage multiple complex issues simultaneously within tight deadlines.
• Maintain attention to detail.
• Outstanding customer service orientation with receptionist or front-of-house experience.
• Proven ability to build and maintain professional relationships.
• Goal-oriented mindset with a track record of meeting performance targets and service level agreements in collaborative team environments.
• Experience using preventive maintenance (PPM) systems.
• Experience using JD Edwards (JDE) or similar financial systems.
• Proficiency with the full Microsoft Office suite preferred.

Skills

• Microsoft Excel
• Microsoft Office Suite
• Preventive Maintenance (PPM) systems
• JD Edwards (JDE)
• Customer Service
• Data Analysis
• Financial Tracking
• Organizational Skills
• Relationship Building

Location

• On-site – Sydney, NSW

Work Type

• Casual
• On-site

Experience Level

• Proven experience in property, facilities, or project management fields
• Receptionist or front-of-house experience

Benefits

• Great employee discounts off fitness, wellbeing & other renowned bands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

About the Company

• JLL empowers you to shape a brighter way.
• Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
• We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
• Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

Equal Opportunity

• As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings.
• JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.
• We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military.
• Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.