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About the Role

The Institute of Knowledge (IOK) is seeking a highly organised, professional, and proactive Executive Assistant to provide comprehensive support to our senior leadership. This role is crucial to supporting IOK's mission to foster a finer future through high-quality Islamic educational programmes and community events.

Responsibilities

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and events.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Act as the primary point of contact between executives, employees, clients, and other external partners.
• Organise and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle sensitive and confidential information with integrity and professionalism.
• Assist with special projects and initiatives as directed by the leadership team.
• Provide general administrative support, such as managing expenses and maintaining organised filing systems.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Exceptional organisational, planning, and time-management skills.
• Excellent written and verbal communication abilities.
• High level of proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• The ability to work independently, anticipate needs, and take initiative.
• A strong sense of discretion and an understanding of the importance of confidentiality.
• Experience within an educational or non-profit organisation would be advantageous.

Skills

• Organisational skills
• Planning skills
• Time-management skills
• Written communication
• Verbal communication
• Microsoft Office Suite proficiency
• Initiative
• Discretion
• Confidentiality management

Location

• Austin, Texas, United States

Work Type

• Full-time

Education Level

• Bachelor's degree in Business Administration or a related field is preferred.

Salary/Compensations

• $45 - $55 per hour (USD)

About the Company

• The Institute of Knowledge (IOK) fosters a finer future through high-quality Islamic educational programmes and community events.