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About the Role
We are seeking an exceptional Executive Assistant to support the Dow Jones Chief People Officer (CPO). This role offers the opportunity to be central to a dynamic, global People organization, partnering with senior leaders to drive priorities and ensure seamless daily operations. You will utilize significant judgment, discretion, and initiative to manage complex calendars, coordinate global meetings and travel, organize leadership meetings and events, prepare materials, and contribute to People Team and culture initiatives. Your role will be crucial in creating an outstanding experience for leaders, employees, and guests while maintaining smooth behind-the-scenes operations. We are looking for someone who thrives in a fast-paced environment, anticipates needs, enjoys bringing people together, and takes pride in delivering an outstanding experience. This position will also provide support to the Chief of Staff and the People Leadership Team (PLT) as needed.
Responsibilities
- Report to the Chief of Staff.
- Maintain the CPO's calendar, focusing on priorities and efficient use of executive time, with a two to three week view.
- Ensure all necessary preparation, materials, and files are ready for daily meetings and events.
- Schedule meetings across Dow Jones New York and global offices, including off-sites attended by the executive.
- Arrange video conferences and teleconferences, providing technical troubleshooting or coordination with the NewsTech team when the CPO is participating.
- Coordinate catering needs.
- Prepare daily pre-read materials and meeting documents.
- Plan domestic and global travel, including flights, rail, hotels, and car services, and prepare detailed itineraries.
- Maintain confidential files, including competitive and strategic planning information, in the CPO's shared folder.
- Anticipate deliverables and follow up by understanding the executive's priorities.
- Review incoming correspondence and draft or send responses.
- Provide information and ensure inquiries are properly routed and addressed.
- Prepare and file travel and entertainment expenses.
- Order and manage inventory of office supplies and subscriptions.
- Track expenses and ensure departmental bills are paid on time and within budget.
- Bind meeting materials and perform copying or printing of documents.
- Support the CPO with iPad, iPhone, or computer issues.
- Organize team and office events.
- Maintain the cleanliness and organization of the People Team area.
Requirements
- Experience using various functions within Google Suite and Google Drive.
- 5+ years of experience as an administrative assistant supporting C-suite executives.
- Strong critical thinking skills with the ability to anticipate needs and proactively solve problems.
- Knowledge of company policy and procedures, department and personnel matters, and the information industry.
- Customer-focused (internal and external) with the ability to liaise with staff and clients at all levels.
- Ability to maintain a professional demeanor and calm composure under deadline pressure and in sensitive or stressful situations.
- Experience handling confidential information with excellent judgment and discretion.
- Ability to manage multiple projects and people simultaneously.
- Positive, problem-solving attitude.
- Team-oriented, with the ability to bring people together and organize/plan events.
Skills
- Google Suite
- Google Drive
- Critical Thinking
- Problem Solving
- Customer Service
- Confidentiality Management
- Project Management
- Event Planning
- Interpersonal Skills
Location
- New York City, NY
Work Type
- Onsite
- Full-time
Experience Level
- 5+ years
Salary/Compensations
- $110,000 - $140,000
Benefits
- Comprehensive Healthcare Plans
- Paid Time Off
- Retirement Plans
- Comprehensive Medical, Dental and Vision Insurance Plans
- Education Benefits
- Paid Maternity and Paternity Leave
- Family Care Benefits
- Commuter Transit Program
- Subscription Discounts
- Employee Referral Program
About the Company
- Dow Jones - People
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets
- We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.
- Please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.