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About the Role

The Privacy Manager will be instrumental in advancing UPP’s privacy compliance framework, ensuring UPP meets and exceeds regulatory baselines and stakeholder expectations. This role is central to reinforcing UPP’s value proposition and contributing to its long-term strategic success by aligning with stakeholder standards and fostering trust.

Responsibilities

• Lead day-to-day monitoring of privacy compliance across UPP, including PIPEDA or other applicable provincial legislation.
• Conduct, oversee, and/or facilitate periodic audits to assess adherence to UPP’s privacy policies, statements, and procedures.
• Develop and maintain compliance dashboards to track key metrics.
• Lead the execution of AI Impact Assessments under UPP’s Employee Use of AI Framework.
• Own the development and updating AI governance processes and controls aligned with emerging legislation.
• Monitor AI regulatory developments and support organizational readiness and compliance.
• Maintain and monitor the uses of all PI at UPP.
• Establish and maintain tracking of the legal authority for PI processing, ensuring it is sufficiently documented and robust.
• Build and maintain a comprehensive PI data map across all of UPP’s operations (including third party vendors).
• Proactively monitor relevant legislative developments in privacy, both in Ontario and abroad.
• Develop, update, and lead implementation of privacy policies and procedures in line with legislative requirements and best practices.
• Ensure policies are effectively communicated and implemented across the organization.
• Develop and deliver ongoing privacy training and awareness sessions to staff.
• Promote a culture of privacy through ongoing engagement with employees.
• Develop and maintain a privacy partner program to embed privacy considerations in UPP’s business operations.
• Conduct and document PIAs for new projects, initiatives, or systems involving PI.
• Proactively update PIAs as a “living document”.
• Work collaboratively with departments to assess and mitigate privacy risks.
• Lead the management and investigation of privacy incidents and breaches.
• Maintain a breach response protocol, breach log, and notification workflows.
• Investigate privacy breaches at UPP to make recommendation on regulatory notifications to the General Counsel and Privacy Officer.
• Serve as a liaison with privacy regulators and oversee compliance reporting.
• Stay informed about changes in privacy legislation and ensure UPP's practices remain compliant.

Requirements

• Bachelor’s degree in legal studies, Business, Computer Science, Public Policy or a degree with coursework in privacy, data protection, cybersecurity, or related field.
• Minimum of 3 years of experience in a privacy, compliance, or data governance role.
• Experience conducting PIAs, managing privacy training programs, and monitoring compliance with internal policies.
• Familiarity with privacy legislation including PIPEDA, FIPPA, and emerging privacy frameworks.

Skills

• Nimble, resourceful team player
• Strong analytical and critical thinking skills
• Highly organized, with exceptional attention to detail
• Excellent communication and interpersonal abilities
• Comfortable working independently and collaboratively across departments
• Demonstrated initiative and interest in evolving privacy and compliance landscapes
• Able to build positive relationships within the UPP and with external stakeholders
• Proven track record of a proactive “ownership mindset” evident through responsibility and accountability
• Demonstrated ability to meet high performance standards and maintain a calm, pleasant demeanor in a fast-paced, deadline-driven environment
• Highly professional video, telephone, and email presence
• Handles confidential information with discretion

Location

• Downtown Toronto

Work Type

• Hybrid
• Remote

Experience Level

• Minimum of 3 years of experience

Education Level

• Bachelor’s degree in legal studies, Business, Computer Science, Public Policy or a degree with coursework in privacy, data protection, cybersecurity, or related field.
• CIPP/C or other CIPP qualification is an asset.

Salary/Compensations

• $85,600 to $135,600

Benefits

• Defined benefit pension plan
• Flexible hybrid work model
• Paid time off – vacations, personal days and wellness days
• Work remotely up to eight weeks/year
• Comprehensive group benefits including medical, dental, vision, etc.
• Extended paramedical and mental health service coverage
• Health care and lifestyle spending accounts
• Fertility treatments, paid parental leave, and gender affirmation coverage
• Education Assistance program

About the Company

• UPP is the first pension plan of its kind in Ontario’s university sector, proudly serving over 46,000 members across six universities and nineteen sector organizations.
• Our purpose is to bring greater retirement peace of mind to the university sector by investing with integrity and serving members with care.
• UPP is recognized as one of Greater Toronto’s Top Employers for 2026.
• Together, we’re a team of progressive thinkers and agile doers operating within a fast-paced culture of collaboration and respect.
• We believe in bringing smart and capable people together to create, solve, and grow with a clear shared vision and values of integrity, inclusivity, ingenuity, and impact.
• Our culture is intentionally welcoming and purposefully rooted in equity, diversity, inclusion, and reconciliation (EDI&R).
• We believe diverse teams, perspectives, and lived experiences contribute to better decisions and a better workplace.
• As a pension plan, UPP approaches investing through a long-term lens to generate and safeguard value.
• Our commitment to investing responsibly accounts for material risks that impact our investment portfolio to generate sufficient risk-adjusted returns to meet the pension needs of our members.
• Join us in building a bright future for our members, our organization, and each other.

Equal Opportunity

• UPP enthusiastically welcomes applications from all qualified applicants and especially invites people with lived experience as an Indigenous person, a person with a disability or as a member of another Human Rights Code protected group that faces barriers to employment to apply.
• Our goal is to create a barrier-free experience for every candidate throughout the recruitment process.