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About the Role

We are seeking a proactive Executive Assistant to serve as the right hand to our President, managing daily operations, communications, and ensuring seamless execution across a fast-moving startup. This high-trust, high-visibility role is central to the President's effectiveness and involves both strategic support and on-site office coordination.

Responsibilities

• Manage the President's calendar, scheduling, and travel logistics, prioritizing ruthlessly and protecting time for what matters most.
• Prepare agendas, briefing materials, and presentations for internal and external meetings.
• Track action items and follow-ups from meetings, ensuring nothing slips.
• Coordinate internal and external meetings with customers, partners, investors, and cross-functional leadership.
• Help draft and organize communications on behalf of the President when needed.
• Keep documents, presentations, and meeting notes organized and accessible.
• Track deadlines and commitments across the commercial organization involving the President.
• Help coordinate cross-functional meetings and leadership discussions.
• Support preparation for board meetings, offsites, sales reviews, and company events.
• Greet guests and coordinate visitor logistics at our Glen Cove facility.
• Assist with team lunches, leadership meetings, and small on-site events.
• Help maintain a welcoming and organized office environment.
• Handle light office supply and logistics needs.

Requirements

• 3-7 years of experience as an Executive Assistant, Administrative Assistant, or in an operations coordination role supporting a senior executive in a fast-moving environment.
• Highly organized and detail-oriented, with systems that others can rely on.
• Strong written communication skills, clear, professional, and appropriately calibrated for external audiences.
• High level of discretion and reliability in handling sensitive information.
• Ability to manage multiple shifting priorities simultaneously without losing composure.
• Proactive nature, anticipating needs, flagging issues early, and solving problems independently.
• Comfortable operating in a startup environment with ambiguity and changing playbooks.
• Experience supporting a sales, GTM, or commercial leader is a plus.
• Familiarity with CRM tools (HubSpot, Salesforce) or project management platforms is a plus.
• Exposure to a manufacturing, hardware, or industrial technology environment is a plus.
• Interest in robotics, automation, or deep tech is a plus.

Skills

• Scheduling
• Calendar Management
• Travel Logistics
• Agenda Preparation
• Briefing Material Preparation
• Presentation Preparation
• Action Item Tracking
• Follow-up Management
• Meeting Coordination
• Communication Drafting
• Document Organization
• Presentation Organization
• Meeting Note Organization
• Deadline Tracking
• Commitment Tracking
• Visitor Logistics Coordination
• Office Supply Management
• Written Communication
• Discretion
• Reliability
• Priority Management
• Problem Solving
• CRM Tools (HubSpot, Salesforce)
• Project Management Platforms

Location

• Glen Cove, NY

Work Type

• Hybrid

Experience Level

• 3-7 years

Salary/Compensations

• $130,000 to $180,000

Benefits

• Employee Stock Options
• Paid Time Off
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance
• 401(k)

About the Company

• Standard Bots is building the next generation of industrial robots -- hardware that's powerful, affordable, and designed to scale.
• We're the largest U.S. AI-native industrial robotics company, trusted by organizations ranging from independent machine shops to NASA and Lockheed Martin.