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About the Role

Everlywell is seeking a proactive Executive Assistant to support senior leadership, including the CFO and CCO. This role involves managing complex schedules, coordinating travel, handling confidential information, and contributing to a positive work environment. The ideal candidate is a detail-oriented problem solver with strong communication and organizational skills, comfortable in a fast-paced, mission-driven company.

Responsibilities

Proactively support Everly’s Chief Financial Officer (70% of time) and Chief Commercial Officer (10% of the time).
Manage calendars, complete expense reports, and compose correspondence.
Arrange complex travel plans, itineraries, and agendas.
Organize time management and calendar, understanding executive goals and priorities.
Schedule meetings and ensure necessary preparation is completed.
Prioritize conflicting needs, handle matters expeditiously, and follow through on projects.
Provide a bridge for smooth communication between executives and internal departments.
Plan all travel arrangements including flights, car service, hotels, and ridesharing.
Organize executives’ inboxes and draft written communications.
Prepare presentations, update tracking systems and project plans, and handle records.
Plan meetings, order food, and monitor office supplies for the Austin office.
Make arrangements for reserving conference rooms and technical setup.
Manage AR and AP processes, including processing expenses and reaching out to partners for payments.
Review related invoices for accuracy and submit them to accounting.
Represent the culture of Everly Health by creating a welcoming and energizing work environment.
Assist in maintaining Everly Health’s corporate offices.
Partner with the executive assistant team to ensure snacks and supplies are fully stocked.
Passionate about processes and project management with strong time management skills.

Requirements

Bachelor's degree or 5 years minimum experience as an Executive Assistant supporting a C-Level or minimum Senior VP level executives at a fast-paced company.
At least 2 years in Office Management preferred.
Proficiency with Microsoft Office and G Suite software.
Preferred experience with Expensify, Bill.com, Apple hardware (Macbook Pro).
Great at technology and ability to learn new software and applications quickly.
Creative mind to find solutions to processes and other problems.
Strong interpersonal skills, including written and verbal.
Ability to solve problems independently and willingness to take initiative.
Incredible attention to detail as well as project and time management skills.
Excellent ability to maintain confidentiality and proper protocols of data sharing.
Successful scheduling experience managing multiple schedules and multiple executives.
Planning and time management skills.
Excellent written communication skills.
Solid team player who can be part of a small, high performing administrative team.
Event organization experience preferred.

Skills

Communication skills
Attention to detail
Administrative skills
Organizational skills
Written communication
Verbal communication
Time management
Project management
Problem-solving
Interpersonal skills
Technology proficiency
Microsoft Office
G Suite
Expensify
Bill.com
Apple hardware (Macbook Pro)
Event organization

Location

Austin HQ

Work Type

Full-time

Experience Level

Executive Assistant supporting C-Level or Senior VP
Office Management

Education Level

Bachelor's degree

About the Company

Everlywell is a digital health company pioneering the next generation of biomarker intelligence—combining AI-powered technology with human insight to deliver personalized, actionable health answers.
We transform complex biomarker data into life-changing insights—seamlessly integrating advanced diagnostics, virtual care, and patient engagement to reshape how and where health happens.
Over the past decade, Everlywell has delivered close to 1 billion personalized health insights, transforming care for 60 million people and powering hundreds of enterprise partners.
In 2025, an estimated 1 in 94 U.S. adults received an Everlywell test, solidifying our spot as the #1 at-home testing company in the country.
Fueled by AI and built for scale, we’re breaking down barriers, closing care gaps, and unlocking a more connected healthcare experience that is smarter, faster, and more personalized.

Equal Opportunity

Security Notice: Everlywell never requests fees, payment, or banking information at any stage of the recruitment process. Official communications and interview invitations will only come from verified email addresses ending in @everlywell.com or @everlyhealth.com. To ensure your application is secure, always apply directly through our official careers page at https://www.everlywell.com/careers/.