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About the Role

Provide administrative support and assistance in processing new, used, and rental machine orders to ensure maximum sales opportunity and profitability. Coordinate all activities required to satisfy a sales order, including inventory status, shop modifications, transportation, and credit approval. Support the Region Sales Manager in division operations by processing projections, quotes, and contracts. Maintain positive relationships with customers and vendors through professional communication.

Responsibilities

Provide administrative support and assistance in processing of new, used and rental machine orders to ensure the Corporation will realize maximum sales opportunity and profitability
Coordinate all activities required to satisfy a sales order including inventory status, shop modifications, work tools, transportation, delivery tickets and credit approval
Notify the Service Department of preparation instructions, modifications and installation of work tools when equipment is received
Assist the Corporate Rental Coordinators with the availability of equipment, work tools, preparation instructions and shipping and receiving tickets
Support the sales effort by processing projections, quotes, contracts, cost and tracking worksheets and submitting all the necessary documentation to Corporate to complete a sales transaction in a timely fashion
Maintain branch files on sales and rental transactions
Maintain and update all the forms and literature to assist the Sales Representatives in performing their duties
Coordinate all the necessary paper flow to ensure smooth interdepartmental operations
Maintain a positive relationship with our customers, vendors and the marketplace in general through telephone contact, plus written and electronic correspondence that accommodates their needs in a professional manner
Support operations by assisting walk in customers as needed
Work closely with other departments including but not limited to: Parts Department - ordering parts for new, used and rental machines. Service Department – issuing work order requests. Credit – processing credit applications, requesting credit releases. Accounting – processing worksheets, contracts, tax forms and billing information. Finance – processing contracts
To ensure they have all the documentation and communications that are needed for them to perform their jobs in an efficient and effective manner as it relates to sales department activity

Requirements

Minimum 2 years of administrative, sales support, customer service, or coordination experience
Experience supporting equipment, construction, heavy machinery, rental, transportation, or industrial sales operations preferred
Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent verbal and written communication skills
Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook
Standing and/or sitting for prolonged periods of time
Hand coordination for typing, writing, and computer use
Occasional forward bending and reaching
Occasional walking and climbing stairs
Carrying (up to 20lbs.)
Reasonable accommodations made as needed.

Skills

Microsoft Office Suite
Excel
Word
Outlook
Organizational skills
Communication skills

Location

Holtsville, NY

Work Type

Full-time

Experience Level

Minimum 2 years of experience

Salary/Compensations

$30-$36/hour
5% bonus potential

Benefits

Medical/dental/vision insurance
401(k) with company match
Holidays & competitive PTO
Company laptop & cell phone

About the Company

H.O. Penn Machinery

Equal Opportunity

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, ancestry, age, marital status, citizenship, sexual orientation, gender or gender status, disability, genetic information, otherwise qualified disabled or veteran status, or any other protected class as designated by Federal, State and/or local law.