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About the Role

Provide high-level administrative, coordination, and operational support to the Vice-Principals of Finance and Operations to ensure effective governance, risk management, and execution of strategic and operational priorities across the College.

Responsibilities

• Coordinate Board, Committee, and governance meetings including proactive scheduling, timely materials preparation and distribution including agendas, minutes, and follow-ups.
• Support audit cycles, financial reporting timelines, and governance documentation.
• Maintain a centralized tracking of action items and ensure timely completion of deliverables.
• Support financial processes including procurement coordination, documentation, and contract administration.
• Coordinate workflows related to audits, financial assistance processes, and reporting cycles.
• Assist in maintaining financial records, reports, and documentation integrity.
• Support capital projects and facilities operations through scheduling, vendor coordination, and documentation.
• Supported college and foundation administrative activities by coordinating document collection, statement retrieval, portal access, fund manager communications, and maintaining tracking sheets for capital calls, distributions, reports, and other investment-related documentation.
• Assist with financial systems modernization and data integrity.
• Support process mapping and workflow optimization initiatives.
• Support implementation and adoption of new tools, templates, and workflows.
• Maintain organized digital filing systems and documentation standards.
• Generate reports and dashboards to support decision-making.
• Triage incoming requests and communications, ensuring alignment with priorities.
• Provide proactive calendar, meeting, and correspondence support to Vice-Principals.
• Draft communications, reports, and presentations.
• Manage competing priorities and anticipate administrative needs.
• Support cross-functional initiatives and peak periods across departments.
• Contribute to continuous improvement and operational excellence initiatives.
• Be a mentor for an IB continuum project (Personal Project, PYP Exhibition or Extended Essay).

Requirements

• Post-secondary education in business administration, finance, or related field required.
• 5-7 years of progressive administrative or coordination experience, preferably in finance and/or operations.
• Strong understanding of administrative processes, governance, or financial environments.
• Advanced proficiency with Google Workspace (Docs, Sheets, Drive, Gmail) or comparable administrative environment.
• Proven experience supporting senior leaders in complex organizations.
• Demonstrated experience coordinating multiple projects and priorities simultaneously.
• Demonstrated experience working with data, reporting, and systems.
• Experience using AI tools to enhance productivity, identify efficiencies, and support workflow optimization, including interest or experience in managing AI agents and ensuring ethical use an asset.
• Experience in educational or non-profit environments an asset.
• Exposure to financial systems and reporting tools, strong asset.
• Experience with process improvement or systems implementation is an asset.
• Strong organizational and analytical skills with attention to detail.
• Excellent written and verbal communication skills.
• A current Vulnerable Sector Screening Police Record Check is required as a condition of employment.

Skills

• Google Workspace (Docs, Sheets, Drive, Gmail)
• AI tools
• Data analysis
• Reporting
• Systems management
• Process improvement
• Organizational skills
• Analytical skills
• Attention to detail
• Written communication
• Verbal communication

Location

• Toronto

Work Type

• Full Time
• Permanent
• Onsite

Experience Level

• 5-7 years

Education Level

• Post-secondary education in business administration, finance, or related field

Salary/Compensations

• $55,622-$73,004

Benefits

• Comprehensive Health & Life-Stage Support: Robust medical, dental, and vision coverage, health care and lifestyle spending accounts, and dedicated support for various life stages—including a progressive menopause policy, hormonal health supports, and 24/7 access to our Employee & Family Assistance Program (EFAP).
• Generous Time Off & Balance: Enjoy additional paid time off during school-calendar breaks (including winter holiday, midterm breaks, and March Break), generous vacation allotment, paid volunteer time, and the unique opportunity for self-funded sabbaticals.
• Financial Security: Competitive salary ranges, a generous UCC-matched RRP program for staff, OTP pension for teachers, and parental leave top-ups.
• Unparalleled Professional Growth: Robust funding for external workshops, conferences, and networking, alongside access to UCC’s custom leadership development program and visiting global experts.
• A Vibrant, Pluralistic Community: Access to employee-resource groups, cultural celebrations, multi-faith spaces, and collaborative book clubs focused on equity and anti-oppression.
• Beautiful Campus Amenities: Work on a stunning midtown Toronto campus with free parking, and enjoy employee access to exceptional libraries, green spaces, and state-of-the-art athletic facilities (including fitness rooms, an indoor pool, and tennis/pickleball courts).

About the Company

• Upper Canada College (UCC) is focused on making the world a more just and inclusive place through dialogue and teamwork.
• With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community.
• A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities.
• The UCC experience is underpinned by five core values: learning, pluralism, service, community, and well-being.
• Among its strategic goals is UCC’s ambition to become more diverse and inclusive.
• This is supported by a recognition that no learning community is whole without the inclusion and amplification of multiple voices; UCC is committed to fostering belonging, striving for jus­­tice and peace among all people, and addressing systemic and structural forms of oppression.

Equal Opportunity

• UCC is an Equal Opportunity Employer and values diversity, encouraging applications from all qualified individuals including women, Indigenous Peoples, persons with disabilities, 2SLGBTQIA+ and historically marginalized persons.
• UCC embraces pluralism – celebrating differences, cherishing similarities, and giving voice to multiple perspectives.