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About the Role

Manatt, Phelps & Phillips, LLP is seeking an Administrative Assistant for its growing Healthcare practice. This role supports consultants working on health care reform, regulation, and consulting engagements.

Responsibilities

• Manage calendars and schedule meetings, conference calls, travel, and events.
• Oversee time entry and coding.
• Reconcile monthly billing statements and track against budget.
• Prepare and format documents in Word.
• Manage and track expense reimbursements.
• Provide back-up support to other administrative assistants.
• Assist with ad hoc projects and duties as needed.

Requirements

• 1-2 years of experience supporting multiple professionals.
• Ability to keep team members on track with processes, policies, and deadlines.
• Must possess a reliable, friendly, and positive 'can-do' attitude.
• Strong multi-tasking skills and ability to prioritize activities.
• Ability to work under pressure to meet client deadline expectations.
• Creative and independent thinker, comfortable asking questions.
• Ability to maintain professionalism and courtesy when interacting with others, including clients.
• Strong initiative and self-motivation.
• Enjoys working as part of a team.
• Comfortable learning new software programs that support business operations.

Skills

• Strong writing skills
• Strong research skills
• Exceptional organizational skills
• Strong attention to detail
• Strong Outlook skills
• Strong Word skills
• Strong PowerPoint skills
• Strong Excel skills
• Ability to graphically display project and legal findings in MS PowerPoint
• Experience with legal billing software is a plus

Location

• Remote

Work Type

• Full-time

Experience Level

• 1-2 years

Education Level

• BA Degree highly preferred

Salary/Compensations

• $63,000-$69,000

Benefits

• A full range of medical, financial and/or other benefits dependent on the position will also be offered.

About the Company

• Manatt, Phelps & Phillips, LLP is a multidisciplinary, integrated national professional services firm with over 500 professionals and 350+ business professionals.
• The Firm is known for quality and an extraordinary commitment to clients.
• Manatt's groundbreaking approach combines legal services, advocacy, and business strategy, offering a distinct value proposition.

Equal Opportunity

• EEO/AA EMPLOYER/Veterans/Disabled
• Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law.
• Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
• This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.
• If the Government cannot confirm work authorization, this employer is required to provide written instructions and an opportunity to contact SSA and/or DHS before taking adverse action.
• Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9.
• E-Verify’s photo screening tool is used to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph.
• If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).