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About the Role

Polsinelli PC is seeking an engaging professional to fill a full-time position as an Office Coordinator/Receptionist in their New York office. This role is ideal for someone starting their professional career who wants to make a mark in the legal industry. You will be responsible for enhancing the in-office experience through excellent client service and responsiveness, while supporting attorneys and staff with daily office operations.

Responsibilities

Serve as the "face" of Polsinelli’s New York office, setting the tone for visitor and resident experiences.
Partner with the Officer Managing Partner and Regional Office Administrator to manage office operations.
Liaise with building management on facilities management.
Review and approve timesheets; assist with staff support and general office operations.
Greet and assist visitors and office residents, managing the front desk with exceptional client service.
Answer, screen, and direct incoming calls; take messages and handle inquiries.
Assist visitors with requests, including light legal administrative support.
Coordinate and schedule conference rooms and order catering for meetings.
Ensure conference rooms are appropriately set up using Meeting Room Manager or other technology.
Coordinate with other office support staff to ensure seamless operations.
Manage courier services for receiving and forwarding deliveries.
Maintain the appearance and experience of the office.
Provide support to Legal Administrative Assistants or other administrative departments as needed.
Perform tasks related to onboarding and offboarding attorneys and staff.
Act as a point of contact between legal and administrative personnel across multiple offices.
Provide on-site backup for the Office Administrator in their absence.
Participate as a Polsinelli PROUD committee member or team captain.
Assist the Hospitality Coordinator and Office Services Coordinator, including providing backup coverage.
Partner with the Office Administrator, Marketing, and other staff for office event planning, setup, and execution, including vendor communication, AV setup, and other event-related tasks.

Requirements

Prompt and reliable attendance.
Professional dress and demeanor at all times.
Excellent communication skills, both in person and over the phone.
Positive, energetic attitude.
Ability to work in a multi-tasked environment.
Problem-solving mindset with the ability to work under pressure.
Proficiency in Microsoft Outlook and Word.
Maintain strict confidentiality regarding client names, matters, firm operations, and finances.

Skills

Client service
Communication
Microsoft Outlook
Microsoft Word
Problem-solving
Multi-tasking

Location

New York

Work Type

Full-time

Experience Level

Entry-level

Education Level

College degree preferred

Salary/Compensations

$70,000 - $90,000

About the Company

At Polsinelli, "What a Law Firm Should Be" is a core principle, fostering an environment where team members can thrive by bringing their creativity and professional passions into the workplace.

Equal Opportunity

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.