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About the Role

This role provides executive administrative support to several senior Executives within the leadership team of the Health Division. It requires advanced administrative and project management support, demanding excellent judgment, time management, and discretion.

Responsibilities

• Manages calendar and email requests, responding with appropriate urgency based on priorities.
• Professionally responds to meeting requests, processes requests, takes messages, and delegates appropriately.
• Manages all logistics and prepares agendas for internal and external meetings, partnering with staff and vendors for smooth execution.
• Obtains quality and timely briefing materials, including research and intelligence, for meetings.
• Ensures Executives receive all materials prior to meetings for efficient review.
• Manages schedule to allow sufficient time for strategic work, including research and analysis.
• Assists in special projects and supports coordination of PowerPoint presentations for strategy/market segments, mergers and acquisitions, and other leader presentations.
• Supports other Executive direct reports in their initiatives, including attendance at team meetings and adherence to deadlines.
• Helps to on-board new employees, as required.
• Manages all travel arrangements and ground logistics for Division Executives, focusing on cost-efficiency and seamless travel.
• Prepares and processes employee recognition awards, monthly expense reports, and time off tracking for Division Executives.
• Supports administration tied to direct reports.
• Manages outside vendor set up, billing, and payment codes, ensuring proper systems processing and budget adherence.
• Maintains paper and electronic files for Division Executives, complying with records retention policies.
• Organizes files for efficient retrieval.
• May provide mutual coverage for divisional Executive Assistants during peak times or vacations.
• Performs other duties as assigned.

Requirements

• Requires extensive knowledge of organization operations, procedures, and personnel.
• Requires strong working knowledge of Microsoft Office suite and enterprise systems.
• Experience in learning new technologies and managing large volumes of information and distribution lists.
• Experience with project support best practices and disciplines.
• Demonstrated experience requiring excellent planning, organizational, and time management skills.
• High proficiency in Microsoft Office suite including Outlook, Teams, Word, Excel and PowerPoint.
• Experience in a large, matrixed environment is a huge plus.
• Ability to juggle time zones and work after hours as needed.
• Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Skills

• Advanced administrative and project management support.
• Excellent judgment, time management, and discretion.
• Strong technical and problem-solving skills.
• Proactive in learning new technologies and staying on top of projects.
• Strong multitasker with demonstrated success working in high stress environments for multiple executive leaders.
• Adaptability and modification of established processes and practices.
• Collaboration across the organization.
• Excellent organizational, judgment, planning and problem-solving skills.
• Proactive approach to working in a matrixed environment with key stakeholders, partners, and clients.
• Ability to learn and train others to use workplace/office technology.
• Ability to complete operational or administrative work without clear guidelines.
• Excellent attention to detail.
• Good business discretion and awareness with sensitivity to handling highly confidential information.
• Professional and proactive approach.
• Ability to prioritize and adapt to changing demands.
• Ability to work within tight deadlines and deliver on time.
• Strong client service focus.
• Professionalism, discretion, and integrity.
• Strong communication skills (verbal and written).
• Ability to follow instructions from multiple leaders with different management styles.
• Solid relationship-building skills.
• Flexibility to work after hours as may be needed.

Location

• Philadelphia, PA
• New York City, NY

Work Type

• Remote (part-time flexibility)
• Onsite

Experience Level

• Senior
• 5+ years experience as an Executive Assistant to levels VP and above in a global corporation or other professional services organization working across multiple time zones.

Education Level

• High School Degree required
• College degree or higher education courses are a plus

Salary/Compensations

• $68,900.00 - $118,050.00 USD

Benefits

• Medical, Dental, & Vision Plans
• 401(k)
• FSA/HSA
• Commuter Benefits
• Tuition Assistance Plan
• Vacation and Sick Time
• Paid Parental Leave

About the Company

• Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life.

Equal Opportunity

• To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.