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About the Role

The Property Administrator is responsible for providing support for the day-to-day administrative activities for an assigned portfolio.

Responsibilities

• Providing support for all aspects of day-to-day accounting and administrative activities for the portfolio
• Rent collection, cheque posting and application of money to tenant accounts
• Liaising with tenants and accounting regarding accounts receivable matters
• Reporting weekly on the status of account receivables
• Reviewing monthly recurring billings
• Processing all invoices and related reports
• Matching and coding invoices to comply with budget schedules
• Compiling and verifying batches submitted to Regional Accounting
• Preparing and distributing tenant requisitions for chargebacks
• Typing and distributing correspondence to tenants
• Tenant data base management
• Assisting with the preparation for the annual budget process for assigned buildings within the portfolio
• Preparing Rental Letters
• Monitoring and tracking vacant unit utility accounts
• Ensuring all accounts are on PAP
• Reading and understanding leases to ensure accurate information is received and maintained
• Reading and reviewing Lease Review Checklists and reports (LRC's)
• Maintaining and updating security deposit reports
• Maintaining and updating tenant information, including phone numbers, contact names and emergency contact information
• Ensuring all tenants have provided current insurance certificates that are in compliance with the lease agreement
• Completing all administrative functions relating to property management
• Liaising with tenants and contractors as required or directed
• Embracing and proactively supporting BentallGreenOak's culture of environmental responsibility and social responsibility
• Other duties as directed

Requirements

• 3+ years of high-level administrative related experience
• Strong financial acumen
• Ability to analyze and interpret Company policies and procedures
• Ability to analyze and interpret relevant Acts and Legislation
• Experience in real estate operations is an asset
• A highly organized individual with an eye for detail and accuracy
• General accounting knowledge
• Able to communicate effectively and professionally, both orally and written
• Able to develop and sustain cooperative working relationships
• Professional phone manner
• Mature and self-motivated team player
• Committed to personal growth and integrity aligned with Company objectives
• Able to allocate one's time effectively
• Able to handle multiple demands, tight deadlines and competing priorities
• Ability to work under pressure and achieve quality results
• Adaptable to constant change
• Extremely punctual and reliable
• Police Clearance: A criminal verification check is required for employment

Skills

• Microsoft Office (Word, Excel & Outlook)
• JDE software programs (asset)
• Yardi software programs (asset)

Location

• Toronto, ON

Work Type

• Full-time

Experience Level

• 3+ years

Education Level

• High school diploma supplemented with some post-secondary accounting and computer courses in related field

Salary/Compensations

• $60,000 - $70,000 per year

Benefits

• Eligible BGO employees participate in various incentive compensation plans
• Broad range of competitive benefits

About the Company

• BGO Properties is the Canadian real estate property management and leasing division of BentallGreenOak (Canada) Limited Partnership.
• BGO is a global real estate investment management advisor, real estate lender, and globally recognized provider of real estate services.
• BGO is part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life.

Equal Opportunity

• BGO recognizes that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.
• BGO is committed to equitable hiring practices and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at accessibility@bgo.com [accessibility@bentallgreenoak.com] and include: Job posting #, your name and your preferred method of contact.