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About the Role

Greenberg Traurig (GT), a global law firm, seeks a Paralegal for its Intellectual Property Prosecution team in Austin. This role offers competitive compensation, an excellent benefits package, and the opportunity to work in an innovative and collaborative environment.

Responsibilities

• Manages and organizes U.S. patent docket and processes for multiple IP attorneys.
• Prepares client formalities for execution (e.g., Declarations, Assignments & Power of Attorney).
• eFiles Provisional, U.S. Utility, Continuation, Divisional, Design, PCT & 371 national stage applications, reissue applications.
• Follows up on patent prosecution submission requirements such as response to office actions and issue fee payments with the USPTO.
• Performs assignment searches, assignment recordings, and reviews chain of title.
• Manages docket and calendaring with awareness of time management and filing deadlines.
• Manages and updates files with USPTO Pair database and prepares responses.
• Drafts Office Action Responses and shells for Office Action Responses.
• Provides client management support by maintaining client portals, updating client status charts, and running client docket reports.
• Communicates with clients regarding upcoming U.S. patent deadlines, requests for instructions, formalities reminders, and filings.
• Calculates Patent Term Adjustments and processes payment of Issue Fees.
• Reviews, files, and prepares Information Disclosure Statements and accompanying documents.
• Effects national phase entry of PCT applications and prepares and files continuing applications.
• Corresponds with foreign associates, oversees payment of foreign associates' invoices, and prepares reporting letters to clients.
• Effects portfolio transfers and manages multi-client portfolios.
• Files and assists in prosecution of design applications (including convention deadlines for filing abroad).
• Proofs and edits patent applications, formal documents, and office actions, and prepares office actions’ shell responses.
• Meets all ethical and professional requirements of the firm and keeps up-to-date on learning and development requirements.
• Meets internal and external deadlines, and manages time effectively, including during periods of intense work.
• Fulfills firm administrative responsibilities, including timekeeping and billing requirements.
• Assists with other department activities as needed and performs additional duties as assigned.
• Is flexible to work overtime as needed.

Requirements

• High attention to detail, outstanding organizational skills, and the ability to manage time effectively.
• Ability to work under pressure to meet strict deadlines and adapt to a fast-paced environment.
• Ability to maintain composure, positive outlook, and professionalism.
• Recognizes and maintains confidentiality of sensitive information.
• Highly motivated, self-starter who can work well under minimal supervision.
• Proactive approach and team-oriented.
• Ability to work both independently and as part of a cross-functional, collaborative team.
• Excellent interpersonal and communication skills (oral and written).
• Professional demeanor and presentation, including active listening.
• Ability to convey information clearly.
• Ability to deal calmly and effectively with high stress situations.
• Minimum 3 years of relevant work experience in a professional environment.
• Law firm experience preferred.
• Extensive knowledge of U.S. patent rules and procedure.
• Knowledge of PCT and/or national laws of other countries.
• Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Previous experience with Filesite is a plus.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Skills

• Problem-solving
• Decision-making
• Communication (oral and written)
• Client service
• Initiative
• Adaptability
• Innovation
• Attention to detail
• Organizational skills
• Time management
• Interpersonal skills
• Active listening
• Working under pressure
• Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• AI tools

Location

• Austin

Work Type

• Onsite
• Remote (one day a week)

Experience Level

• Minimum 3 years of relevant work experience

Education Level

• Bachelor’s Degree required
• Certificate in Paralegal studies from an accredited institution preferred
• Certified Paralegal a plus

Benefits

• Competitive compensation
• Excellent benefits package

About the Company

• Greenberg Traurig (GT) is a global law firm with locations across the world in 15 countries.
• GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Equal Opportunity

• GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.