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About the Role

The Legal Assistant (LA) will work closely with Law Clerks and other Legal Professionals, assisting on files related to corporate and transactional aspects of clients’ commercial operations. The role requires superior multi-tasking, administrative, and communication skills, initiative, the ability to work in a fast-paced environment, and provide excellent client service.

Responsibilities

• Responsible for client onboarding to the legal entity management platform, including scanning of relevant documentation from the company minute book, entering administrative data and uploading scanned documentation to the legal entity management software.
• Responsible for general legal entity management software maintenance for clients, including responding to general questions, exporting certain documents or virtual minute books and providing assistance with updates.
• Work closely with and provide support to the applicable Law Clerks on client and administrative matters.
• Handle all administrative duties, including but not limited to, drafting letters, filing of documents and/or emails in the document management system scanning, processing incoming and outgoing mail and attending to other administrative duties, as required.
• Undertake projects and other responsibilities, as assigned.

Requirements

• Completion of a Community College diploma in Office, Legal or Business Administration.
• Minimum of one to three years’ experience working in a professional services or legal environment.
• Experience with Corporate law is considered an asset.
• An equivalent combination of education, training and experience may be considered.
• Proficiency with various applications, in particular MS Office Suite applications.
• Knowledge of legal entity management software is an asset.
• Understanding of business and legal terminology.
• Excellent communication skills (both oral and written).
• Strong analytical skills.
• Attention to detail, organized, and time management skills.
• Ability to manage deadlines and large volumes of work.
• Maintains high level of professionalism, discretion and confidentiality at all times.
• Background and reference checks, including a criminal record check, credit check, and employment and educational verifications, are conditional for employment.
• Artificial intelligence is used to screen, assess or select applicants for the position.

Skills

• MS Office Suite
• Legal entity management software
• Business terminology
• Legal terminology
• Communication skills
• Analytical skills
• Attention to detail
• Organization
• Time management
• Ability to manage deadlines
• Ability to manage large volumes of work
• Professionalism
• Discretion
• Confidentiality

Location

• Toronto
• Montréal
• Ottawa
• Vancouver
• Calgary
• New York

Work Type

• Hybrid
• Primarily in the office
• Flexibility to work remotely up to 2 days per week

Experience Level

• One to three years of experience

Education Level

• Community College diploma in Office, Legal or Business Administration

Salary/Compensations

• $57,000 - $72,000 annually

About the Company

• Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms.
• Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada.
• More than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
• Osler prides itself on attracting and maintaining some of the brightest talent in the legal field.
• Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas.
• Osler is a dynamic and exciting place to begin a career or carve out a new path.
• We care about our staff and the working environment here proves it.

Equal Opportunity

• Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures.
• Accommodations are available upon request for candidates in all phases of the selection process.