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About the Role

Thought Machine is seeking a Payroll Assistant to support the company's global payroll affairs, covering UK, APAC, EMEA, and North/South America entities. This role will play an integral part in scaling payroll processes for a fast-growing business, driving high standards of payroll, reporting, and compliance across group companies.

Responsibilities

• Support global payroll process and controls with support from external payroll providers.
• Timely execution of payroll deliverables, payments, and statutory reporting for all seven countries while ensuring compliance with local payroll legislation.
• Engage in future payroll implementations and lead process optimization in partnership with HR.
• Work with the accounting team to ensure payroll-related spend is accounted for correctly and timely.
• Support or lead ad hoc projects as the team and business expands internationally.
• Respond to payroll-related queries and support user accounts, resetting passwords.
• Ensure benefits are aligned with employees and providers.
• Adhere to strict timelines for cut-off and payroll scheduling.
• General administration of portals and user accounts.

Requirements

• Experience in payroll processing across various countries.
• Attention to detail and accuracy.
• Strong time management and organizational skills.
• Strong Excel skills.
• Good understanding of controls and payroll best practices.
• Proactive and solution-oriented.
• Excellent communication skills with the ability to articulate payroll matters to HR, Finance, and Employees.
• Proven experience working within a group environment.
• Industry experience (fast-growing technology company is a plus).
• Payroll systems implementation experience is a plus.
• Workday system experience for HR or Finance is helpful.

Skills

• Payroll processing
• Excel
• Communication
• Time management
• Organizational skills
• Attention to detail
• Accuracy
• Controls
• Payroll best practices
• Problem-solving

Location

• Lisbon

Work Type

• Full-time

Experience Level

• Entry-level
• Mid-level

Salary/Compensations

• Highly competitive salary

Benefits

• Pension plan (match up to 5%)
• Life insurance - three times annual salary
• Competitive maternity (six months fully paid) and paternity leave (four weeks fully paid)
• Shared parental leave
• 25 days holiday and bank holidays
• Flexible working hours
• Cycle-to-work scheme
• Electric car scheme
• Season ticket loan
• Access to outstanding learning materials and courses
• Sports and hobby clubs, subsidised by Thought Machine
• All the latest tech
• Fresh fruit and cereals
• Huge range of healthy snacks, smoothies and drinks
• Two charity days a year
• Weekly food pop-up

About the Company

• Thought Machine's mission is to properly and permanently rid the world's banks of legacy technology through modern core and payments technology that runs natively in the cloud.
• The company has grown rapidly to over 550 individuals across offices in London, New York, Singapore, Sydney, and Lisbon.
• They have raised over £500m in funding from investors including Molten Ventures, Eurazeo, Intesa Sanpaolo, Temasek, Nyca Partners, JPMorgan Chase Strategic Investments, and Standard Chartered Ventures.
• Thought Machine has created a culture that enables team members to produce their best work while having fun, recognized for fantastic workplace culture, high Glassdoor ratings, and generous employee share packages.
• They have been named one of the world's most innovative fintechs by Global Finance Magazine and recognized by the Financial Times as one of Europe's fastest-growing companies and a UK Best Employer.

Equal Opportunity

• Thought Machine actively hires candidates who demonstrate technical excellence and welcomes people of all ages and backgrounds, providing equal access to professional development.
• Encourages applications even if experience doesn't perfectly match the job description.
• Encourages applications from individuals with different abilities, including candidates with ADHD, autism, dyslexia, or dyspraxia.