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About the Role

The Administrative Clinical Coordinator manages supervised clinical training experiences for physician assistant studies students, aiming to improve effectiveness through planning, development, initiation, and evaluation of clinical placements.

Responsibilities

• Coordinate and maintain clinical placements with contracted clinical agencies/preceptors.
• Manage annual slot request process and supervise the follow-up plan for communication with sites.
• Maintain regular communication with students, instructional faculty, hospital representatives, and DPAS clinical year team to update the database for student placements using Prism.
• Review all end-of-rotation site evaluations and site survival forms within one week of rotation completion.
• Collaborate with the Clinical Coordinator and clinical rotation faculty when concerns are recognized to ensure sites meet program learning outcomes.
• Design and implement plans to meet with first-year students individually to discuss placements, wish lists, and investigate geographic alternatives.
• Deliver an orientation to pre-clinical students covering clinical placement policies, site requirements, and DPAS Student Handbook alignment.
• Manage clinical placement lists and update lists in the ARC-PA portal bi-annually.
• Generate requested reports for the Clinical Coordinator, Data Analyst, and Program Director.
• Anticipate clinical training site needs and communicate them to the Program Director.
• Ensure site capacity aligns with cohort size, geographic location, and ARC-PA standards.
• Collect and maintain documentation of preceptor licensure and certifications as required by ARC-PA.
• Create, process, and maintain a database for payments to clinical preceptors in collaboration with Accounts Payable and the Office of Finance.
• Engage in professional development to remain current on ARC-PA requirements and understand the clinical placement climate.
• Advocate for institutional, state, and federal support for clinical preceptors.
• Remain up-to-date on all ARC-PA standards and requirements regarding Supervised Clinical Practice Experience instruction.
• Demonstrate and role-model Le Moyne's mission-based competencies in all interactions.
• Strengthen digital literacy skills through education and application of digital technologies.
• Support cura personalis by treating all individuals with dignity, professionalism, and kindness.
• Promote cura apostolica by aligning professional goals with college's strategic goals.
• Demonstrate excellent work attendance, reliability, and work ethic.
• Attend and actively participate in required meetings and training sessions.
• Comply with all Le Moyne's established policies, procedures, and codes of conduct.
• Complete all required federal, state, institution, and department trainings.
• Engage in a planned program of professional development.
• Perform a variety of related duties as assigned.

Requirements

• Bachelor’s Degree required.
• 5+ years of experience required.
• Two years specifically in an administrative support position with a focus on customer service and project management.
• Strong written and oral communication skills.
• Exceptional planning and organizational skills.
• Ability to lead, take initiative, and ownership of projects.
• Proven ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact.
• Attention to detail and accuracy.
• Proficiency in MS Office.
• Comfort with utilizing multiple platforms/systems to manage workflow.

Skills

• Customer service
• Project management
• Written communication
• Oral communication
• Planning
• Organization
• Leadership
• Initiative
• Professionalism
• Flexibility
• Discretion
• Judgment
• Diplomacy
• Tact
• Attention to detail
• Accuracy
• MS Office proficiency
• Multi-platform system management

Location

• Syracuse, N.Y.

Work Type

• Full-time

Experience Level

• 5+ years

Education Level

• Bachelor's Degree

Salary/Compensations

• $62,354 - $63,400 annually

Benefits

• 403(b) Retirement contribution with 9.5% Employer match
• Generous tuition coverage
• Health insurance options (Medical, Dental, Vision, Flexible Spending Accounts)
• Partially Employer-funded Health Savings Accounts
• Employer-paid Basic Life & AD&D Insurance
• Employer-paid Short and Long Term Disability Insurance
• Supplemental Life & AD&D Insurance
• Voluntary benefits (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
• 12 paid holidays
• Generous time off package
• 35 hour work week

About the Company

• Le Moyne College is an independent college established by the Jesuits in 1946.
• It provides students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service.
• Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences.
• The College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition.
• Its emphasis is on the education of the whole person and on the search for meaning and value.
• Le Moyne College seeks to prepare its members for leadership and service to promote a more just society.
• The College aims to advance the values of diversity and inclusiveness.
• Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus.

Equal Opportunity

• Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.
• This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.
• Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time.