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About the Role

The Assistant Registrar is responsible for all functions within the Registrar’s Office related to student records, degree completion, and curriculum management. This position supports the oversight of operations to ensure successful and efficient performance.

Responsibilities

• Contribute to the day-to-day operations of the Registrar’s office.
• Interpret and enforce Federal, State, and College policies, rules, and regulations.
• Maintain data integrity of student academic records.
• Provide excellent customer service regarding student records to students, families, faculty, staff, and external agencies.
• Manage commencement and degree completion processes, including academic advising, communications, graduation applications, degree audits, degree conferrals, and data reporting.
• Collaborate with campus-wide partners to ensure accuracy of student records data for commencement, honors, awards, and degree conferral.
• Process student hiatuses and related communications.
• Analyze study abroad and international transfer credit in collaboration with administrators and offices.
• Perform National Clearinghouse and NSLDS enrollment reporting, degree verification, and error resolutions.
• Maintain document management and workflow solutions, including OnBase, Google forms, and related technologies.
• Serve as the primary liaison for student systems vendors and external partners, including National Student Clearinghouse and Parchment.
• Assist with communications to and from the Registrar’s office, including phone calls, emails, and official correspondences.
• Assist with the maintenance of student educational records.
• Assist with the identification, investigation, and resolution of issues and processing errors regarding registration and records areas.
• Assist with streamlining policies and procedures to improve efficiency.
• Evaluate, implement, and test new software, upgrades, and systems for the Registrar’s Office.
• Develop training materials and serve as the College’s training resource for student information systems (SIS) and related software best practices.
• Serve on selected college committees.
• Attend College events as needed, including some evenings and weekends.
• Perform other duties as assigned.
• Demonstrate and role-model Le Moyne’s mission-based competencies in all interactions.
• Strengthen digital literacy skills through education and application of digital technologies.
• Treat all individuals with dignity, professionalism, and kindness.
• Align professional goals with the college’s strategic goals.
• Demonstrate excellent work attendance, reliability, and work ethic.
• Attend and actively participate in required meetings and training sessions.
• Comply with all Le Moyne’s established policies, procedures, and codes of conduct.
• Complete all required federal, state, institution, and department trainings.
• Engage in a planned program of professional development to maintain skills and knowledge.
• Perform a variety of related duties as assigned.

Requirements

• Bachelor’s degree and 2-5 years of related experience in a higher education setting.
• Professional demeanor and ability to interact well with others in a fast-paced operation.
• Strong knowledge of student records administration, academic operations, and higher education business processes.
• Demonstrated ability to analyze complex issues, develop practical solutions, and lead operational improvements.
• Strong interpersonal, leadership, communication, and organizational skills.
• Proven ability to work collaboratively.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines effectively.
• Proficiency in Excel is essential.
• Respect for confidential information.
• Working knowledge of FERPA is required.

Skills

• Excel
• FERPA
• Colleague Datatel (preferred)
• Unity OnBase (preferred)
• Parchment (preferred)
• Informer (preferred)

Location

• Syracuse, N.Y.

Work Type

• Full-time

Experience Level

• 2-5 years

Education Level

• Bachelor's degree

Salary/Compensations

• $62,354 - $63,300

Benefits

• 403(b) Retirement contribution with 9.5% Employer match
• Generous tuition coverage
• Health insurance options (Medical, Dental, Vision, Flexible Spending Accounts)
• Health Savings Accounts (Partially Employer funded)
• Basic Life & AD&D Insurance (Employer paid)
• Short and Long Term Disability Insurance (Employer paid)
• Supplemental Life & AD&D Insurance
• Voluntary benefits (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
• 12 paid holidays
• Generous time off package
• 35 hour work week

About the Company

• Le Moyne College is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service.
• Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.
• Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences.
• Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life.
• Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.
• Le Moyne College aims to advance the values of diversity and inclusiveness at the college.
• Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

Equal Opportunity

• Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.
• This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.
• Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time.