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About the Role

The Campus Visit Coordinator works closely with the admission management team to create, manage, and improve the guest visit experience. This role involves communicating with prospective students and families, data entry, material preparation, and visitor interaction. The Coordinator also serves as an In-House Admission Counselor, meeting prospective students and families and handling visit sessions. Responsibilities include managing group visits, scheduling presentations, and overseeing Student Ambassadors/Tour Guides. Minimal travel is required, with potential for local travel assistance.

Responsibilities

Manage the ambassador program in coordination with the Director of First Year Admission.
Manage the training of student ambassadors.
Provide on-site daily supervision of the ambassador staff.
Assign tours to ambassador staff and ensure availability.
Create and manage the schedule for 40 student ambassadors, making necessary alterations.
Collaborate with the office coordinator to prepare customized schedules and materials.
Coordinate with academic departments and campus partners for signage and directional information.
Oversee the day-to-day campus visit program.
Coordinate with the office coordinator to provide coverage for the visit area.
Oversee phone coverage of the visit desk, fielding visit requests and monitoring student staff.
Prepare reference materials for student staff.
Assist in the creation of training materials and digital resources for Student Ambassadors/Tour Guides.
Maintain website and social media content to enhance volunteer engagement.
Coordinate with the Director for Enrollment Marketing to ensure accurate and timely messaging.
Assist in planning and organizing on-campus enrollment events.
Conduct admission interviews and participate in application decision making.
Act as back-up for local admission travel when needed.
Evaluate prospective students’ application materials for admission decision recommendations.
Coordinate the group visit program and manage staffing of presentations.
Lead high-volume interviews and present to large groups for information sessions.
Analyze survey results to make recommendations for improving the campus visit experience.
Partner with the admission team to establish Le Moyne student admission programs.
Demonstrate and role-model Le Moyne’s mission-based competencies.
Strengthen digital literacy skills.
Support cura personalis by treating all individuals with dignity, professionalism, and kindness.
Promote cura apostolica by aligning professional goals with college strategic goals.
Demonstrate excellent work attendance, reliability, and work ethic.
Attend and actively participate in required meetings and training sessions.
Comply with all Le Moyne policies, procedures, and codes of conduct.
Complete all required federal, state, institution, and department trainings.
Engage in a planned program of professional development.
Continually maintain skills and knowledge relative to the position and technology industry.
Perform a variety of related duties as assigned.

Requirements

Bachelor’s Degree required.
Experience in working in an admissions office environment preferred.
Comfortable working with professionals at varying stages in their careers.
Must be able to engage prospective students and their guardians, while effectively communicating the value of a Jesuit and a Liberal Arts education utilizing various platforms.
Strong organizational skills.
Event planning experience preferred.
Strong presentation skills.
Ability to work independently and in a team environment.
Ability to multitask and work with tight deadlines.
Must be comfortable with technology and using various current software programs, preferably Slate.
Ability to interact and work effectively with a broad range of campus constituencies.
Must have a valid driver’s license.
Must be able to lift about 25-30 pounds to transport recruitment materials.
Willingness to work some evenings and weekends.
Willingness to travel as needed.
3+ years of experience in event planning, alumni relations, donor relations, or related fields.
Strong organizational and project management skills with the ability to manage multiple complex events simultaneously.
Excellent written and verbal communication skills.
Strong relationship-building skills with alumni, donors, and volunteers.
Proficiency with Microsoft Office; experience with event management platforms and advancement databases (e.g., Raiser’s Edge) preferred.
Flexibility to work evenings, weekends, and travel for events as needed.
Commitment to the College’s Jesuit values of service, excellence, and cura personalis (care for the whole person).
Ability to occasional work evenings and weekends.
Ability to travel to support alumni and donor events as needed.

Skills

Communication
Data entry
Material preparation
Visitor interaction
Event planning
Presentation skills
Organizational skills
Project management
Relationship-building
Microsoft Office
Slate (preferred)
Raiser's Edge (preferred)
Website content management
Social media content management

Location

Syracuse, N.Y.

Work Type

Full-time
Onsite

Experience Level

Entry level
Mid level

Education Level

Bachelor's Degree

Salary/Compensations

$20.00 - $24.00 per hour

Benefits

403(b) Retirement contribution with 9.5% Employer match
Generous tuition coverage
Health insurance options (Medical, Dental, Vision, Flexible Spending Accounts)
Health Savings Accounts (Partially Employer funded)
Basic Life & AD&D Insurance (Employer paid)
Short and Long Term Disability Insurance (Employer paid)
Supplemental Life & AD&D Insurance
Voluntary benefits (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
12 paid holidays
Generous time off package
35 hour work week

About the Company

Le Moyne College is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service.
Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.
Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences.
Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life.
Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.
Le Moyne College aims to advance the values of diversity and inclusiveness at the college.
To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

Equal Opportunity

Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.
Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time.