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About the Role

The Operations Coordinator is the connective tissue of the team’s day-to-day operations, spanning financial ops, project and staffing ops, and systems work across Airtable, Salesforce, Hive, and AI platforms. This is a builder’s role with real room to grow, expected to move from executing tasks to owning workstreams, designing how work gets done, and presenting plans directly to leadership.

Responsibilities

• Run the active payments queue, making real-time calls on urgency, escrow fronting, and exceptions.
• Own remittance and reconciliation end-to-end, using AI-assisted workflows.
• Drive vendor and client onboarding from intake to live.
• Help coordinate employee onboarding and offboarding including system access, setup and trainings.
• Own product placement operations: shipments, metadata, client-specific tagging, and the daily upload workflow.
• Design and build Airtable schema, automations, and form guardrails.
• Run the Hive support inbox and support ongoing system upgrades.
• Build SOPs and recorded walkthroughs so every process is transferable.
• Partner with planning on sales forecasts and utilization reporting and bring self-initiated improvement plans to leadership.

Requirements

• Strong Excel / Google sheet skills required
• Strong interest and demonstrated experience in AI tooling and automation workflows
• Airtable or low-code software building skills required
• Salesforce proficiency
• Familiarity with bookkeeping / accounting best practices

Skills

• AI tooling
• Automation workflows
• Airtable
• Low-code software building
• Salesforce
• Bookkeeping
• Accounting best practices
• Excel
• Google Sheets

Location

• New York

Work Type

• Full-time

Experience Level

• Commensurate with experience and skills

Salary/Compensations

• $75,000 to $85,000

Benefits

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well-being
• Experience working in a collaborative environment with room to grow

About the Company

• UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

Equal Opportunity

• UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.