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About the Role

Universal Partners is seeking an organized and proactive Office Administrator to manage their Canary Wharf office. This varied role involves reception, administration, and office coordination, providing a welcoming environment and supporting multiple teams. You will be the first point of contact for visitors and ensure the smooth day-to-day operation of the office, with opportunities to collaborate with various departments.

Responsibilities

Greeting visitors and providing a professional front-of-house experience
Managing reception and incoming telephone enquiries
Organising and setting up meeting rooms
Ordering office stationery and supplies
Maintaining the office, kitchen, reception and communal areas to a high standard
Supporting Executive Assistants with administrative tasks
Assisting with internal and external meetings
Liaising with landlords and external suppliers when required
Helping organise company events and activities
Assisting departments across the business with general administration
Identifying opportunities to improve office processes and suggesting new ideas

Requirements

Previous experience within an office administration, reception or office support role
Excellent communication and interpersonal skills
Strong organisational skills with the ability to prioritise multiple tasks
Good knowledge of Microsoft Office (Word, Excel and Outlook)
A proactive approach with the confidence to use your own initiative
Excellent attention to detail
A positive, team-focused attitude
A willingness to learn and develop within the business

Skills

Microsoft Office (Word, Excel and Outlook)

Location

Canary Wharf

Work Type

Full-time

Experience Level

Entry-level

Salary/Compensations

£28,440

Benefits

Full training and ongoing development
Genuine internal progression opportunities
Exposure to multiple departments across the business
Modern offices
Friendly, supportive and ambitious team
Fast-growing business where your contribution is recognised
A collaborative culture that encourages new ideas and personal development

About the Company

Universal Partners is one of the UK's fastest growing financial services businesses, specialising in foreign exchange, international payments and business finance solutions.