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About the Role

The Legal, Compliance and Company Secretariat team is seeking a highly organized and proactive Legal Team and Operations Assistant to provide broad team support. This role combines administrative support, legal document coordination, and operational assistance for the department's systems and processes. It is ideal for someone with strong legal function experience looking to advance their career in legal operations and technology.

Responsibilities

Provide high-quality document support to the Legal team, including preparing, formatting, checking, and finalizing contracts and other legal documents.
Support the Company Secretariat team with tasks such as maintaining company minute books, obtaining forms from Companies House, assisting with audit reviews, and coordinating with filing agents.
Support the Compliance team with operational activities including tracking, triaging, and processing GDPR requests, and maintaining related guidance and records.
Provide legal administrative support for copyright registration and maintaining records of Powers of Attorney and NDAs.
Assist the team with general administrative support, including communications, planning, calendar management, meeting coordination, signature coordination, travel planning, and expense reporting.
Coordinate recurring departmental meetings and activities, handling scheduling, agendas, minutes, and action tracking.
Administer shared mailboxes by triaging, routing, and tracking queries, maintaining standard responses, and identifying areas for improvement and automation.
Build strong relationships with senior leaders and their assistants across the FT.
Document and maintain key operational workflows, playbooks, templates, and guidance.
Support continuous improvement by identifying opportunities for automation or AI and championing the use of legal technology and AI.
Manage the onboarding and offboarding processes for new starters and leavers.
Administer the technology systems used by the department, including managing user accounts, training, and troubleshooting.
Manage departmental suppliers and external counsel, including raising purchase orders, processing invoices, and contract renewals.

Requirements

Solid previous experience in an executive assistant, legal assistant, legal administrator, or similar support role in a legal context.
Strong organizational skills to plan, prioritize, and manage multiple tasks, meetings, deadlines, and follow-ups.
Excellent attention to detail when handling documents, trackers, meeting logistics, expenses, invoices, supplier information, and shared resources.
Confident partner management skills, building strong relationships across a diverse organization and at different levels.
Clear written and verbal communication skills, with the ability to respond to queries professionally and raise issues appropriately.
Comfortable producing professional documents, presentations, correspondence, meeting notes, and routine reports.
Demonstrate an independent approach to problem-solving by finding creative solutions to challenges.
Commitment to learning and mastering new skills, particularly AI systems and new technologies.
Ability to work collaboratively, use good judgment, and provide flexible support in a fast-paced team environment.

Skills

Legal document preparation and formatting
Company secretarial tasks
GDPR request processing
Copyright registration
Power of Attorney and NDA record maintenance
General administrative support
Meeting coordination and minute taking
Shared mailbox administration
Relationship building
Workflow documentation
Automation and AI identification
Onboarding and offboarding processes
Technology system administration
Supplier and external counsel management
Google Workspace
Coupa
Wordsmith (or similar Legal AI products)
NetDocuments
ChatGPT
MS Word
DocuSign
Slack
GEMS

Location

Onsite (50% of the time)

Work Type

Hybrid

Experience Level

Mid-level

Benefits

Generous annual leave
Medical cover
Inclusive parental leave packages
Subsidised gym memberships
Opportunities to give back to the community

About the Company

The Financial Times is a leading global news organisation known for its authority, integrity, and accuracy.
The FT's mission is to deliver quality information and services worldwide.
The company fosters a culture of curiosity and rewards ambitious thinking.
The FT offers opportunities to reach millions, create impactful work, and deliver impartial journalism.
The company provides a warm, collaborative culture with a diverse community of experts.
The FT supports employee growth, career aspirations, and wellbeing.
The FT offers opportunities that challenge and inspire, with no fixed career path.

Equal Opportunity

The FT believes in the power of unique perspectives and wants all voices to be heard, respected, and valued.
The FT is committed to removing barriers for everyone, with a focus on addressing those faced by underrepresented groups.
The FT is a disability confident employer and Valuable 500 signatory.
Reasonable adjustments or personalisations can be requested as part of the application process or to enable attendance at an interview.