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About the Role
Shrub Oak International School (SOIS) is a therapeutic day and residential school for autistic children, adolescents, and young adults with complex co-occurring conditions. We offer a variety of programs to meet the needs of students across the spectrum, and our curriculum is based on the most advanced and successful evidence-based clinical and academic approaches in ASD education.
Responsibilities
- Coordinate intake and manage the lifecycle of student records, including systems management.
- Serve as the primary point of contact for school districts, care managers, OPWDD, and internal communications regarding contracts and assessments.
- Manage Connor’s Case documents and subpoenas from initiation to completion.
- Oversee QA and compliance tracking to ensure audit readiness.
- Generate student demographic reports, enrollment reports, and census updates, and propose strategic reporting enhancements.
- Manage the completion and submission of discharge and program transition paperwork, ensuring timelines are met and stakeholders are informed.
- Track, report, and ensure timely compliance for strategic dashboards, reporting, and metrics.
- Plan and coordinate internal leadership meetings across all subjects and categories.
- Manage school accreditations, including filing, tracking, compliance, and documentation.
- Oversee incident report review and routing, policy/procedure version control, and end-to-end site survey preparation and execution.
- Assist the Executive Director with tuition and contract tracking within a complex multi-tiered contract model.
- Partner with HR to cross-reference staff credentials for program compliance.
- Act as a gatekeeper for the Executive Director's signature on all budget, purchasing, and departmental orders, verifying budgetary obligations and approvals.
Requirements
- Associate degree in business administration or related field required; Bachelor's and Master's degrees preferred.
- 3+ years of experience as an Executive Assistant in a fast-paced company or industry required; 5+ years preferred.
- Demonstrated strong organizational, administrative, project management, and time management skills.
- Demonstrated ability to stay organized, manage multiple tasks with interruptions, set priorities, meet deadlines, and maintain attention to detail.
- IT and systems project management experience, including stakeholder management, launch, and change management, is preferred.
- Highly proficient with Microsoft Office Suite and technology systems required; advanced Excel skills for data management and reporting preferred.
- Experience supporting school administration and Connors Cases, including experience with students on the autism spectrum or with developmental disabilities, is preferred.
- Ability to ambulate around the campus, including hills, stairs, grass, and gravel.
Skills
- Microsoft Suite
- Data Management
- QA
- Written communication
- Verbal communication
- Project management
- Time management
- Organizational skills
- Administrative skills
- Attention to detail
- Confidentiality
- Problem-solving
- Critical thinking
- Analytical thinking
- Multitasking
- Strategic thinking
Location
- On Site
Work Type
- Part-time
- Non-exempt
Experience Level
- 3+ years
- 5+ years
Education Level
- Associate degree
- Bachelors degree
- Masters degree
Salary/Compensations
- $30-$35/hr
Benefits
- Reduced Cost Meals every shift on site
- Employee assistance program (EAP)
- Health insurance
- Vision insurance
- Dental insurance
- Life insurance
- Supplemental insurance
- Pet insurance
- Flexible spending account (FSA)
- Generous Paid time off (PTO)
- 401k w/company match
- Tuition/Professional development assistance
About the Company
- Shrub Oak International School (SOIS) is a therapeutic day and residential school for autistic children, adolescents, and young adults with complex co-occurring conditions.
- Located in northern Westchester County, Shrub Oak offers unparalleled educational opportunities for autistic students in a family-centric, supportive environment.
- SOIS maintains a smoke-free environment to ensure the health and safety of our students, employees, and community.
- We are a residential boarding school located on a scenic 127-acre campus which includes multiple buildings and a working farm for student programming.
- The work environment will include both indoor and outdoor spaces.
- SOIS is a community of dedicated professionals that work together to find meaning with and for our students.
- We strive to make every day memorable in positive ways, and to manage students’ difficulties as a team.
- We are accountable, timely, and show up whenever needed to support our students and each other.
- We are guided day-to-day by our four core principles: We Care, We are Innovative, We are Collaborative, We are Resourceful.
Equal Opportunity
- Shrub Oak is an equal employment opportunity employer.
- Shrub Oak International School is an Equal Opportunity Employer.
- Reasonable accommodation can be requested to enable individuals with disabilities to apply for a job or to perform the essentials functions of their job.
- Requests may be approved if the position/department/school/students will not be adversely affected.
- Please advise us if you require a reasonable accommodation.