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About the Role

Within the context of a recovery-focused environment, this role will support the Property Services team and will be responsible for specific administrative aspects including updating housing candidate wait lists, record keeping, as well as assisting with day-to-day office tasks specific to the Property Services area including rent administration, maintenance coordination, vendor interactions and general administrative tasks.

Responsibilities

Update “movement list” through information received from candidates and their supports.
Ensure information within all database programs used by Property Services is consistent and accurate.
Update key system, including physical keys, swipe cards, and key codes within a database.
Keep current database of facilities and office space.
Assist Team in coordinating Help Desk maintenance items.
Provides administrative support and assistance to the Manager Property Services, including assisting with the development and maintenance of departmental correspondence, documentation requirements, procedures, forms, reports, meeting preparations, faxing, scanning, etc.
Supports the recruitment process in the HR database, screening applicants, emailing forms and documents, scheduling interviews, support with interview rubrics, completion of staff transition forms.
Manages communication with community vendors.
Input data and generate reports as requested through Manager Property Services and Director of Corporate Services.
Ensure reports and inspections are completed and filed in a timely manner.
Assist with contact for scheduling Help Desk work, and ensure proper notices are provided to occupants for the purpose of completing Help Desk items.
Assist Property Services staff, when necessary, by liaising with property providers / tenants /supports regarding tenancy concerns and maintenance issues.
Assist Property Services staff, when necessary, by responding to telephone enquiries, email messages.

Requirements

Post-secondary education in office administration or equivalent work experience in property management administration.
Experience with accounting, property management or property maintenance software (preferably YARDI and/or Halo).
Current, satisfactory Police Vulnerable Sector Check (PVSC).
Demonstrated ability to attend work regularly.
Valid driver’s licence and occasional access to a vehicle for personal transportation, with adequate insurance to carry out job duties.
Experience with Purchase Order, Bidding, and Maintenance Practices.
Knowledge and skills related to finance and invoicing.
Good working knowledge of latest versions of MS Office products and strong technical skills to work in various software applications.
Knowledge of mental illness and co-occurring complex issues.
Knowledge of Property Management.
Knowledge of the Occupational Health and Safety Act, Ontario.

Skills

Updating housing candidate wait lists
Record keeping
Rent administration
Maintenance coordination
Vendor interactions
General administrative tasks
Database management
HR database support
Communication with community vendors
Data input
Report generation
Liaising with property providers/tenants/supports
Responding to telephone enquiries
Responding to email messages

Location

London, Ontario (London Zone)

Work Type

Full-Time
Contract

Experience Level

Level 1 – Specialized Admin
Grid progression based on seniority up to Level 8

Education Level

Post-secondary education in office administration or equivalent work experience

Salary/Compensations

Starting rate $25.30 per hour
Grid progression up to $32.64 per hour

Benefits

9% in lieu of benefits
Immediately eligible for optional enrolment in the Healthcare of Ontario Pension Plan (HOOPP)

About the Company

We believe that everyone has the right to live with dignity, autonomy and independence in our community.
Canadian Mental Health Association Thames Valley Addiction and Mental Health Services

Equal Opportunity

We welcome and encourage applications from all members of our community including persons of any gender, gender identity, gender expression, or sexual orientation, persons with disabilities, Indigenous persons, and members of visible minorities.
If you require accommodations related to a disability at any point during the recruitment process, please contact Human.Resources@cmhatv.ca