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About the Role

We are looking for an incredible permanent Board Liaison Manager to join our CRO Office at CFS. This role reports to the Head of the Office of the Superannuation Trustee.

Responsibilities

• Manage Board and Board Committee processes by preparing and distributing papers, agendas, minutes, standing items, matters arising, and circular resolutions.
• Respond to requests for statutory records and corporate information.
• Coordinate training and maintain up-to-date Standard Operating Procedures.
• Assist the Company Secretary with risk and compliance obligations.
• File and safeguard company registers and statutory records relating to CFS Group entities.
• Maintain and manage the Diligent relationship and portals.
• Create and maintain internal records, working documents, and standard operating procedures.
• Manage Boards’ Director Contact List.
• Arrange, manage, and communicate logistics for Board and Committee meetings.
• Update Company Secretariat intranet pages with any required changes.
• Serve as the central liaison for Director Communications and interactions.
• Assist with other projects, including Company Secretariat risk and compliance activities and processes for various Boards.
• Respond to and collate documents for regulatory lodgments and related queries.
• Monitor and manage the Team shared mailbox.
• Assist with team administration matters.
• Provide calendar and secretarial support to the Head of the OST & Group Company Secretary.

Requirements

• Solid Executive Board Assistant experience or experience in a similar Business Manager/Senior Executive Assistant role.
• Strong written and verbal communication skills.
• Advanced Microsoft Office skills (Word, PowerPoint, Teams, OneNote and Excel).
• Advanced experience with Diligent Boards.
• Highly organized with excellent time management skills.
• Strong customer service/relationship management skills.
• Experience with DocuSign.
• Very strong attention to detail.
• Strict adherence to confidentiality at all times.
• Ability to work autonomously and use initiative to drive success.
• Full work rights in Australia.

Skills

• Written communication
• Verbal communication
• Microsoft Office Suite
• Diligent Boards
• Time management
• Customer service
• Relationship management
• DocuSign
• Attention to detail
• Confidentiality

Location

• Sydney CBD
• Gadigal Land (Sydney)

Work Type

• Permanent
• Hybrid working

Experience Level

• Executive Board Assistant
• Business Manager
• Senior Executive Assistant

Education Level

• Governance or legal qualifications (preferred)

Benefits

• Access to CFS Employer Super with an expansive investment menu and flexible insurance solutions.
• Support with financial services, including discounts on home loans and daily bank accounts.
• Access to 24/7 confidential support covering safety, medical and mental health services.
• Additional leave day for your birthday.
• Life Leave - 3 days per annum for wellbeing or special events.
• Exclusive discounts on retail, travel and entertainment.

About the Company

• At CFS we know that the foundation of our success lies in our exceptional people. We believe in celebrating individuality, have a passion for high performance and creating an environment where you can unleash your full potential.
• Our people enable us to make a difference and deliver exceptional experiences to help our customers achieve financial freedom.
• At CFS we are committed to creating a thriving environment where individuals can flourish. We believe that success is built upon strong teams, and we are dedicated to celebrating uniqueness, championing individuality and supporting a diverse and inclusive workforce. We believe that when you can truly be yourself, you can unlock your full potential.
• Apply today and join us in helping Australians to achieve their financial freedom.

Equal Opportunity

• We believe in celebrating individuality, have a passion for high performance and creating an environment where you can unleash your full potential.
• We are committed to creating a thriving environment where individuals can flourish. We believe that success is built upon strong teams, and we are dedicated to celebrating uniqueness, championing individuality and supporting a diverse and inclusive workforce.