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About the Role

Disney Theatrical Group is seeking a highly organized individual to work as an Executive Assistant. This individual will ensure professional, flexible, and efficient office operations to help maximize the value of the executive’s work time, as well as the time of the many staff members and external partners working with them. The ideal candidate should have a positive attitude with the ability to be proactive, resourceful and flexible. This individual must ensure an adaptable and friendly office environment, manage the constant flow of information across multiple projects, and proactively coordinate the demanding work hours and meeting schedule of the VP.

Responsibilities

Provide administrative support to the Vice President, Content and Talent Development.
Facilitate meetings including communicating participants with time, location, attendees, and agenda.
Set up conference calls and operate the videoconferencing system when necessary.
Regularly review daily/weekly/monthly calendar and travel plans and anticipate information on materials required in advance.
Coordinate domestic and international travel.
Provide executives with complete and accurate itineraries with directions.
Answer phone calls promptly and cordially.
When executives are not immediately available, actively solidify a time to return and ensure complete follow-up.
Reconcile corporate card payments promptly, and prepare expense reports for Finance Department.
Coordinate storage/facility needs, ordering supplies, business cards, stationery, etc.
Serve as a liaison between other departments, including the Executive Office and International DTG Offices.
Arrange weekly department meetings.
Assist in coordination of events.
Welcome and host guests/visitors as required including, on rare occasion, greeting guests/visitors at DTG’s productions on nights and/or weekends.
Provide project support as required, at times including off-site support.

Requirements

2+ years executive-level administrative support experience
Well-versed in all areas of Microsoft Office, including Outlook, Word, Excel
Advanced proficiency with Apple products (Mac, iPad, iPhone).
Expert-level PowerPoint and Keynote skills are an absolute must.
Knowledge of how to operate audio/visual videoconferencing equipment.
Proven organizational skill, with attention to detail and follow-through.
Strong verbal, written and interpersonal communication skills.
Experience and success working effectively with a wide range of strong personalities.
Comfortable prioritizing multiple tasks and maintaining a professional demeanor in a fast-paced environment.
Flexibility to work overtime, when required.
Responsibilities may include errands and occasional heavy lifting (up to 40 lbs.)

Skills

Microsoft Office
Outlook
Word
Excel
Apple products
Mac
iPad
iPhone
PowerPoint
Keynote
Audio/visual videoconferencing equipment operation
Organizational skill
Attention to detail
Follow-through
Verbal communication
Written communication
Interpersonal communication
SAP
Concur

Location

New York, NY, USA

Work Type

Onsite 4 days per week (Monday-Thursday)
Fridays are remote with flexibility to work onsite as needed.
Flexibility required to work outside of standard business hours.
Full time

Experience Level

2+ years executive-level administrative support experience

Salary/Compensations

$68,400 to $91,700 per year

Benefits

Full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About the Company

Disney Theatrical Group, a division of The Walt Disney Studios, was formed in 1994 and operates under the direction of Andrew Flatt and Anne Quart.
Worldwide, its ten Broadway titles, including the current Broadway productions of The Lion King and Aladdin, have been seen by more than 200 million theatregoers and have been nominated for 62 Tony® Awards, winning Broadway’s highest honor 20 times.
In addition to producing live stage shows globally through its license to Feld Entertainment, producer of Disney on Ice, Disney Theatrical Group creates immersive location-based experiences such as Mundo Pixar and The Nightmare Before Christmas Light Trail.
DTG also licenses musical titles for local, school, and community theatre productions through Music Theatre International, resulting in over 500,000 performances around the world reaching audiences of more than 150 million.
DTG is committed to providing the highest quality opportunities for the widest group of talented professionals throughout their career trajectory.