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About the Role

The Senior Project Coordinator will work closely with the Operations Director, Management Team, and project teams to provide organizational support, manage project data, and ensure operational initiatives and project deadlines are met.

Responsibilities

• Serve as a resource and right-hand person to Operations and Project Managers for organization, knowledge, and protocols.
• Oversee the team to ensure deadlines are met for operations initiatives and across projects.
• Manage project data through new processes and/or in firmwide databases.
• Support local implementation of corporate initiatives.
• Organize the Project Coordinator team, delegate tasks and duties, and oversee deadline adherence.
• Improve team efficiency and act as a problem solver.
• Support Project Coordinators in training and development.
• Connect with Project Managers on the need for Project Coordinator support.
• Coordinate with consultants for timely invoicing.
• Prepare and assemble documentation to be issued to other parties, such as contracts and insurance requirements.
• Assist the Design Management team with data entry and file management.
• Update and manage various logs related to project work and operations work.
• Coordinate workflow between the manager and the rest of the team.
• Update and follow up on delegated tasks to ensure progress to deadlines.
• Coordinate with finance and accounting to ensure accurate information flow and contract invoicing.
• Write effective meeting minutes.
• Create new templates to facilitate more efficient processes.
• Master project tracking for status, invoicing, and scheduling.
• Perform support and/or administrative tasks as required.
• Perform other duties as assigned by the project manager.

Requirements

• 6+ years of experience
• Bachelor's in business, management, communications, architecture, or related field is desired
• Excellent communication skills and a strong team ethic
• Strong organization, multi-tasking, and time management skills
• Ability to interact professionally with office leadership and clients
• Ability to direct and motivate work efforts of others and handle stressful situations
• Ability to self-manage project assignments from start to finish with minimal oversight
• Collaborative and professional work ethic

Skills

• Microsoft Office
• Adobe

Location

• San Francisco

Work Type

• Full-time

Experience Level

• Senior

Education Level

• Bachelor's degree

Salary/Compensations

• $82,200 - $104,900

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Wellness programs
• Mental health support
• Short-term disability (STD)
• Long-term disability (LTD)
• Life insurance
• 401(k) retirement plan
• Paid time off (PTO)
• Professional development stipend
• Dedicated time for continuing education
• Performance-based bonuses
• Engaging studio initiatives and events
• Active firmwide affinity groups
• Leadership development opportunities
• FSA/HSA accounts
• 401k with employer match
• Paid holidays
• Paid parental leave
• Commuter benefits

About the Company

• At Perkins&Will, we passionately believe that design can transform lives and enhance communities, creating healthy, sustainable places to live, learn, work, play, heal, move, and explore.
• We’re in it for the greater good; we design to create places with meaning, and we design with purpose.
• Design has the power to inspire joy, uplift lives, and strengthen the spirit of community.
• We are committed to supporting the well-being and growth of our team members.
• Our culture is grounded in a firmwide commitment to Justice, Equity, Diversity, and Inclusion (JEDI)—a core foundation of everything we do.
• We believe that inclusion spurs creativity, and that innovation is born from an engaged culture of diverse people and ideas.
• We foster a culture that is diverse and inclusive and strive for pay practices that are fair, and competitive and reflect our commitment to pay equity.

Equal Opportunity

• Perkins&Will is committed to building an organization that reflects the diversity of the communities and clients we serve.
• Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy (“EEO”), which is part of the Company’s Human Resources Policy.
• The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law.
• In some cases, local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.
• Perkins&Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.