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About the Role

We're looking for an Administrative Assistant / Office Manager to keep our office running smoothly and provide dedicated logistical support to our engineering team. You will manage office operations and assist engineering leadership and the broader engineering team, anticipating needs and ensuring smooth daily operations.

Responsibilities

• Manage office supplies, mail, deliveries, and vendor relationships.
• Handle front-of-house duties, including greeting visitors and candidates.
• Oversee facilities logistics such as desk assignments, seating changes, and conference room upkeep.
• Order equipment and furniture, and troubleshoot building or vendor issues.
• Manage office budget line items, process invoices, and track expenses.
• Negotiate with vendors and service providers.
• Plan company-wide events, all-hands meetings, holiday parties, and offsites.
• Support new-hire onboarding with workspace setup and scheduling.
• Manage calendars for engineering leadership, scheduling various meetings and resolving conflicts.
• Coordinate interview loops for engineering candidates.
• Manage equipment and account provisioning for new engineers.
• Track software licenses, tool subscriptions, and vendor renewals for the engineering team.
• Organize engineering offsites, team events, and conference travel.
• Maintain lightweight documentation, including team rosters and meeting notes.
• Act as a liaison between engineering and other departments.
• Support engineering leadership with correspondence, presentation preparation, and light project coordination.

Requirements

• Genuine can-do attitude.
• Love of learning and picking up new responsibilities.
• Strong organizational skills and high attention to detail.
• Clear, friendly written and verbal communication.
• Ability to juggle multiple tasks and shift priorities in a fast-paced environment.
• Proactive, ownership mindset.
• Comfortable with hands-on, sometimes repetitive work.
• Available and excited to be in the San Francisco office.
• Prior experience in office administration, facilities, executive assistance, event management, or a similar support role.
• Interest in AI, startups, or emerging technology.
• Currently authorized to work in the U.S. without the need for visa sponsorship.

Skills

• Proficiency with Google Workspace
• Proficiency with Slack

Location

• San Francisco

Work Type

• Full-time
• On-site

Benefits

• Comprehensive health, dental, and vision coverage.
• 401(k) retirement plan with a competitive company match.
• Daily catered breakfast and lunch.
• Fully stocked kitchen with snacks and drinks.

About the Company

• logicalintelligence.com