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About the Role

This role provides administrative support to the project manager, project architect, and project team.

Responsibilities

• Assist with tracking progress under the direction of the project manager.
• Collaborate with various staff and departments in administering day-to-day projects and reporting requirements.
• Manage project filing systems, both electronic and paper.
• Serve as a contact for file, document, and drawing transfers with external consultants and clients, managing distribution to the team.
• Schedule and coordinate all project meetings under the direction of the project manager.
• Assist the project accountant with invoicing and/or joint venture fee splits.
• Track the process for obtaining fully executed consultant agreements, potentially processing comments and obtaining legal department sign-off.
• Track required MBE, WBE, and DBE consultant involvement on public projects and provide timely reports.
• Establish files and procedures for annual audits by public agencies.
• Attend client meetings to take and distribute meeting minutes.
• Draft letters to clients and perform word processing and data entry.
• Perform office manager duties when the project is located at a job site, including supervising support staff, stocking supplies, maintaining equipment, overseeing facility needs, and interfacing with vendors and landlords.
• Perform receptionist duties when the project is located at a job site.
• Take personal responsibility for fostering a green workplace through sustainable work practices.

Requirements

• Some travel may be required.
• Some overtime may be required.
• Job duties and requirements may be altered or supplemented at any time at the sole discretion of HOK.
• Pursuant to the San Francisco Fair Chance Ordinance, qualified applicants with arrest and conviction records will be considered for employment.

Skills

• Computer-aided design (for BIM support roles)

Location

• Hybrid

Work Type

• Hybrid

Experience Level

• 5 years related experience
• 3 years experience in computer-aided design (for BIM support roles)

Education Level

• Bachelor's degree in a related field

Salary/Compensations

• $75,000 to $90,000
• Other compensation may include a discretionary bonus.

Benefits

• 10 paid holidays (including 2 floating holidays)
• Minimum of 4 weeks of paid time off with a cash out option
• Comprehensive medical, dental, and vision coverage
• Free mental wellness resources
• Life and AD&D coverage
• Short and long-term disability benefits
• 4 weeks of paid parental leave
• Fertility coverage
• Matching contributions to 401(K) plan
• Retirement planning guidance
• Financial support for continued learning
• Study prep for licensure exams
• CEU credit opportunities
• Mentorship programs
• Paid professional memberships

About the Company

• HOK is a collective of future-forward thinkers and designers driven to face critical challenges.
• Dedicated to improving people's lives, serving clients, and healing the planet.
• Cultivates a culture of design excellence at the confluence of art and science, blending creative expression with purpose.
• Invests in its people and communities, supporting personal and professional growth.

Equal Opportunity

• HOK is an EEO, including disability/vets.