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About the Role

The Budget and Scope Management team is looking for a Program Coordinator to provide administrative support. This position will collaborate with admin staff from other workstreams and ACS and serve as a primary contact for all admin-related tasks.

Responsibilities

• Collect and process office supply and printing requests from workstreams and staff.
• Monitor inventory levels and order supplies as needed.
• Communicate with vendors regarding orders, pricing, and deliveries.
• Maintain administrative records related to purchasing and printing orders.
• Assist with cost control by monitoring supply and printing expenses.
• Coordinate logistics for memberships, trainings, workshops, and/or events.
• Assist the Contract Manager in obtaining and collecting consultant documents.
• Track receipt of consultant documents and verify all required documents are included.
• Maintain accurate tracking logs and records of consultant document status.
• Coordinate onboarding activities for newly hired employees, including account creation, ID, email access, and office equipment.
• Collect working equipment from exiting staff.
• Assist in office event planning.
• Ensure confidentiality and security of sensitive information.
• Provide support with special projects as needed.
• Perform other duties as assigned.

Requirements

• Associate’s degree required.
• Bachelor’s degree preferred.
• Minimum 2 years of administrative experience in a professional office environment.
• Excellent communication and interpersonal skills.
• Attention to detail.
• Must be able to lift up to 35 lbs without assistance.
• Candidates must be authorized to work in the United States on a continuous basis.
• Sponsorship is not available for this position.

Skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, etc.)

Location

• 110 William Street, New York, NY 10038

Work Type

• Onsite

Experience Level

• Minimum 2 years of administrative experience

Education Level

• Associate’s degree
• Bachelor’s degree

Salary/Compensations

• $55,000-$65,000

Benefits

• RFCUNY Employee Benefits and Accruals

About the Company

• The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs.
• RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
• RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs.
• These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Opportunity

• The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer.
• It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.