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About the Role

We are seeking an experienced Lease Administrator to support our Real Estate and Facilities Maintenance (FM) team to manage all pertinent lease information, reviewing documents, and ensuring compliance. The ideal candidate will manage new store lease activations, lease renewals, lease interpretation, and legal notices while collaborating with internal teams and external partners. This role offers the opportunity to build expertise in corporate real estate portfolio management and contribute to a growing retail portfolio.

Responsibilities

Maintains and updates all lease related information in the Lease Management platform for a portfolio of pharmacy and office locations, ensuring accuracy.
Works with Accounts Payable (A/P) for accurate set-up and timely payment of rent, CAM, and Realty Tax expenses.
Works with Accounts Receivable (A/R) for the tracking of all subtenant payments.
Tracks Y/E reconciliations, ensuring all files are up to date, making recommendations of files to audit, and tracking any savings.
Provides support to business partners requiring lease information and interpretation, including identifying repair, maintenance, and replacement obligations of both landlord and tenant, and providing detailed rental payment information for budgetary purposes.
Sets up new lease information for acquisitions, including creating new vendors, setting up new rents, and obtaining estimates for additional rent amounts.
Assists in the drafting of lease amending agreements, estoppel certificates, surrender agreements, and other documents.
Provides input and support for lease management platform updates to ensure accurate migration of lease records.
Supports special Lease Administration Projects as required.
Performs other duties as assigned.

Requirements

3-7 years of experience with lease documentation and other related legal agreements.
Post-Secondary Education in a related field (e.g., Real Estate, Business, Accounting, Law) or equivalent industry experience.
Strong lease interpretation skills to ensure any disputes are resolved in a timely manner.
Experience in understanding CAM and Realty Tax charges to determine proper recoveries and tenant expense allocation.
A good understanding of general ledgers, debits, and credits.
Skilled in prioritizing tasks and meeting tight deadlines in a fast-paced setting.
Highly organized with excellent time management skills.
Good computer skills including Microsoft Word, Excel, PowerPoint, and Outlook.
Familiarity with lease management platforms such as Lucernex, Yardi, Tango, and Leasecake.
Candidates must be legally eligible to work in Canada.

Skills

Lease documentation
Legal agreements
Lease interpretation
CAM and Realty Tax charges
General ledgers
Debits and credits
Prioritizing tasks
Meeting deadlines
Time management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Lease management platforms (Lucernex, Yardi, Tango, Leasecake)

Location

Canada

Work Type

Full-time

Experience Level

3-7 years

Education Level

Post-Secondary Education in a related field (e.g., Real Estate, Business, Accounting, Law) or equivalent industry experience

About the Company

Neighbourly Pharmacy is Canada’s largest and fastest growing network of community pharmacies.
United by their patient first focus and their role as essential and trusted healthcare hubs within their communities, Neighbourly’s pharmacies strive to provide accessible healthcare with a personal touch.
Since 2015, Neighbourly has expanded its diversified national footprint to include over 300 locations across Canada, reinforcing the company’s reputation as the industry’s acquirer of choice.
Recognized as one of Canada’s Best Managed Companies.
Named one of Waterstone Canada’s Most Admired Corporate Cultures 2025
Ranked #1 fastest growing company in Canada (Globe and Mail, 2020)
Requalified on the Globe and Mail’s Top Growing Companies list over the last five years (2021, 2022, 2023, 2024 & 2025)
Named as one of Canada’s Best Managed Companies for the last five consecutive years (2021, 2022, 2023, 2024 & 2025)
Recognized on the 2022 New Innovators list (by Canadian Business magazine in partnership with the Brookfield Institute for Innovation + Entrepreneurship)
Recognized on Canadian Business’ 2020 Growth List

Equal Opportunity

All employment is decided based on qualifications, merit, and business need.
We are an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all job applicants, employees, patients and customers.
Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired.