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About the Role

Utica Academy of Science Charter School's Elementary School is seeking a motivated, organized, and customer-focused Administrative Assistant to support daily operations by providing administrative assistance to school leadership, faculty, students, and families, while maintaining a welcoming and efficient school environment.

Responsibilities

• Maintain an organized, efficient, and professional school office.
• Serve as the first point of contact by welcoming visitors, answering telephone calls, and providing excellent customer service.
• Distribute incoming mail and manage office correspondence.
• Electronically distribute announcements and communications to staff, students, and families.
• Register new students and maintain accurate student records.
• Process student transfers and records requests.
• Assist with student transportation coordination.
• Maintain daily student attendance records within the student information system.
• Order, organize, and maintain office supplies and materials.
• Provide administrative support to school leadership and staff.
• Perform additional duties as assigned to support school operations.

Requirements

• High School Diploma or equivalent required.
• Previous administrative experience required.
• Ability to obtain fingerprint clearance through the New York State Department of Education.

Skills

• Outstanding organizational and time-management skills.
• Strong written and verbal communication abilities.
• Excellent interpersonal and customer service skills.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Professional, positive, and dependable demeanor.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Comfort using Google Workspace (Google Docs, Sheets, Drive, Gmail, etc.).
• Strong attention to detail and accuracy.

Location

• Utica, New York

Work Type

• Full-Time

Experience Level

• Previous administrative experience required
• Experience in a school setting is preferred

Education Level

• High School Diploma or equivalent
• Associate's or Bachelor's degree preferred

Salary/Compensations

• $17.25–$20 per hour

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Long-Term Disability Insurance
• Employee Assistance Program (EAP)
• Paid Time Off
• Paid Holidays
• Professional Development Opportunities
• Additional voluntary benefits

About the Company

• Science Academies of New York (SANY) is a growing network of public charter schools serving students in Utica and Syracuse, New York.
• As a tuition-free public charter school system, we combine the high expectations of a college-preparatory education with a supportive and inclusive learning environment.
• Our diverse community of students, families, and staff represents cultures from around the world, creating an educational experience that promotes both global awareness and local engagement.
• We are committed to preparing every student with the academic knowledge, character, and leadership skills necessary to thrive in college, careers, and life.
• At SANY, we believe there are no limits to what students can achieve when schools, families, and communities work together.
• SANY is building success—one ATOM at a time!

Equal Opportunity

• Science Academies of New York is an Equal Opportunity Employer.
• We celebrate diversity and are committed to creating an inclusive environment for all employees and students.