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About the Role

Emota creates unforgettable brand experiences that captivate audiences and push creative boundaries. As an award-winning experiential agency, we bring visions to life through the full spectrum of Meetings, Events and Exhibitions, underpinned by industry-leading sustainability, DEI, Health and Safety and ground-breaking production practices. We're delighted to present an opportunity for a Project Coordinator to join our award-winning Live Event Production team to help us create moments that matter.

Responsibilities

Assist Producers, Senior Producers, and Executive Producers in planning, executing and closing out Event Production projects according to deadlines against budget.
Coordinate internal and external meetings, including agendas, meeting notes, and action points.
Maintain accurate project documentation, timelines, and status reports using enterprise tools like Smartsheet.
Partner with other Service Lines including Creative, Logistics, and Environments.
Assist in tracking budgets, client POs, and invoicing using company tools.
Support cost reconciliations and expense reporting post-event.
Provide communication support to the Project Lead and across relevant delivery teams.
Prepare presentations and documentation for internal and client-facing use.
Travel globally to participate in on-site event set-up, delivery, and breakdown.
Support the broader team onsite, acting as a point of contact for crew and suppliers.

Requirements

A passion for live production and the events industry.
1+ years of experience in a project coordination role within live or virtual event production.
Ability to maintain an organized approach across multiple projects with differing timelines.
Experience using project management tools and the Office 365 suite.
Comfortability with traveling and attending onsite events globally.
A problem-solving mindset.

Skills

Project Coordination
Budget Management
Client and Stakeholder Support
Onsite Support
Smartsheet
Office 365

Location

London
Ashby-de-la-Zouch
Manchester
Global (for onsite events)

Work Type

Hybrid
Full-time

Experience Level

1+ years experience

Salary/Compensations

Competitive salary

Benefits

Access to exciting and engaging live events globally
Opportunities to travel, grow, and push production boundaries
Competitive annual leave and volunteering leave package
Private Medical and Life Insurance
Pension Scheme
Group Income Protection

About the Company

Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change.
We partner with clients to provide employee engagement, learning & training solutions, scientific engagement and capability building, all underpinned by applied behavioural science.
We engage internal and external audiences through the creation and delivery of live and virtual experiences, film, digital, and immersive content.
Our family of brands includes Emota, Forty1 and Nazarѐ.
Our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing.

Equal Opportunity

We are dedicated to building a diverse, inclusive, and authentic workplace.
If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway.